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Asset Management System

Cambridgeshire and Peterborough Fire Authority

This public procurement record has 4 releases in its history.

TenderUpdate

22 Jul 2026 at 10:49

UK4 - Tender Notice
TenderUpdate

09 Jul 2026 at 11:26

UK4 - Tender Notice
TenderUpdate

06 Jul 2026 at 12:25

UK4 - Tender Notice
Tender

03 Jul 2026 at 13:39

UK4 - Tender Notice
Summary of the contracting process

Cambridgeshire and Peterborough Fire Authority is procuring an asset management system and associated software services. The requirement covers the supply of software, implementation and other software-related services, supporting the Authority’s management of its assets. This is a public-sector technology procurement led by the fire authority, with the main category being services. The scope is centred on providing a complete asset management solution rather than standalone consultancy or general IT support. Suppliers specialising in asset management platforms, software implementation and related support services should consider this opportunity. The procurement is intended for businesses able to provide and configure a software system for a public authority, with the solution demonstrated against practical scenarios during the evaluation process.

The process has reached tender: the buyer invited offers through an open competitive flexible procedure with two stages. Suppliers first complete a pre-selection questionnaire and specification for review; five or more successful bidders then progress to the tender, evaluation and demonstration stage. Expressions of interest and enquiries were due by 23 July 2026 at 00:00 BST. The estimated gross value is £240,000. The contract is planned to run from 23 November 2026 to 22 November 2031, with renewal options of two further 24-month periods and a maximum extent date of 19 November 2035. Evaluation is 70% quality and 30% price: quality comprises 40% written questions, 20% demonstration and 10% social value. Electronic submission is allowed in English, and the intended award date is 2 November 2026.

This opportunity suits software providers with an established asset management platform and the capability to implement, configure and support it for a fire authority. Strong candidates will be able to translate operational requirements into a working system, respond clearly to scored quality questions and demonstrate the solution remotely over Teams using the buyer’s scenarios. The evaluation gives greater weight to quality than price, so suppliers need evidence of a practical, usable solution and a credible implementation approach, as well as a convincing social value offer. The requirement is marked as suitable for small and medium-sized enterprises, making it relevant to specialist technology firms as well as larger suppliers. Businesses should be comfortable with a structured two-stage selection and demonstration process.

How relevant is this notice?

Notice Information

Notice Title

Asset Management System

Notice Description

2 stage procedure. psq and spec to be completed first and sent back for review. these will be scored. 5 (or more) successful bidders will progress to the tender, evaluation and demonstration stage. quality questions to be answered and a 3.5 hour demo to be completed over teams with scenarios included. score will be added up with a quality 70% (questions 40%, social value 10%, demo 20%) and price 30% split to determine the overall successor.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c374
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069030-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72260000 - Software-related services

72263000 - Software implementation services

72268000 - Software supply services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
£240,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Nov 2026 - 22 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cambridgeshire and Peterborough Fire Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUNTINGDON
Postcode
PE29 2NA
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Huntingdonshire
Electoral Ward
Brampton
Westminster Constituency
Huntingdon

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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