This public procurement record has 4 releases in its history.

TenderUpdate

22 Jul 2026 at 09:49

TenderUpdate

09 Jul 2026 at 10:26

TenderUpdate

06 Jul 2026 at 11:25

Tender

03 Jul 2026 at 12:39

Summary of the contracting process

The Cambridgeshire and Peterborough Fire Authority is currently in the tender stage for procuring an Asset Management System. This procurement process, governed by the UK Public Contract Regulations 2023/54, follows a competitive flexible procedure. The tender, titled "Asset Management System," falls under the services industry category, specifically software-related services. With a total contract value of £240,000, this opportunity is primarily based in Huntingdon, United Kingdom. The procedure features two stages: a preliminary selection questionnaire (PSQ) and specifications review, followed by a tender evaluation and demonstration stage. The deadline for expressions of interest and enquiries is set for 23 July 2026, and the award is expected to be finalised by 2 November 2026, with the contract commencing on 23 November 2026.

This tender offers significant potential for businesses specialising in software implementation, supply, and related services. With a scoring criteria that emphasises quality (70%) and price (30%), there is scope for companies offering innovative solutions and high-quality demonstrations to gain a competitive edge. The successful bidder will also need to address quality questions and scenarios in a 3.5-hour online demo. The structure of this procurement process, which allows for participation of small and medium-sized enterprises (SMEs), is poised to foster business growth for firms ready to provide value-driven solutions to the Cambridgeshire and Peterborough Fire Authority. The opportunity for renewal (2x 24 months) offers additional business stability and potential for sustained partnership.

How relevant is this notice?

Notice Title

Asset Management System

Notice Description

2 stage procedure. psq and spec to be completed first and sent back for review. these will be scored. 5 (or more) successful bidders will progress to the tender, evaluation and demonstration stage. quality questions to be answered and a 3.5 hour demo to be completed over teams with scenarios included. score will be added up with a quality 70% (questions 40%, social value 10%, demo 20%) and price 30% split to determine the overall successor.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c374
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069030-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72260000 - Software-related services

72263000 - Software implementation services

72268000 - Software supply services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
£240,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 2026Today
Submission Deadline
22 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Nov 2026 - 22 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGESHIRE AND PETERBOROUGH FIRE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HUNTINGDON
Postcode
PE29 2NA
Post Town
Peterborough
Country
England

Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified

Local Authority
Huntingdonshire
Electoral Ward
Brampton
Westminster Constituency
Huntingdon

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06c374-2026-07-22T10:49:42+01:00",
    "date": "2026-07-22T10:49:42+01:00",
    "ocid": "ocds-h6vhtk-06c374",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGGB-6726-GMBJ",
            "name": "Cambridgeshire and Peterborough Fire Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGGB-6726-GMBJ"
            },
            "address": {
                "streetAddress": "Hinchingbrooke Cottage, Brampton Road",
                "locality": "Huntingdon",
                "postalCode": "PE29 2NA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "name": "Kian Marashi",
                "email": "kian.marashi@cambsfire.gov.uk",
                "telephone": "07766954128"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGGB-6726-GMBJ",
        "name": "Cambridgeshire and Peterborough Fire Authority"
    },
    "tender": {
        "id": "020/25",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Asset Management System",
        "description": "2 stage procedure. psq and spec to be completed first and sent back for review. these will be scored. 5 (or more) successful bidders will progress to the tender, evaluation and demonstration stage. quality questions to be answered and a 3.5 hour demo to be completed over teams with scenarios included. score will be added up with a quality 70% (questions 40%, social value 10%, demo 20%) and price 30% split to determine the overall successor.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72260000",
                        "description": "Software-related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72263000",
                        "description": "Software implementation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72268000",
                        "description": "Software supply services"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 240000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Contract Reference : 020/25 Access Code for SQ stage is 789898ZAH8 2 stage procedure. psq and spec to be completed first and sent back for review. 5 (or more) successful bidders will progress to the tender, evaluation and demonstration stage. score wills be added up with a quality 70% and price 30% split to determine the overall successor."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/789898ZAH8 If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-07-23T00:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-07-23T00:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-11-02T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 240000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "30% price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "40% quality questions, 20% demo, 10% social value",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "30% price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "40% quality questions, 20% demo, 10% social value",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "30% price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "40% quality questions, 20% demo, 10% social value",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "30% price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "40% quality questions, 20% demo, 10% social value",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-11-23T00:00:00+00:00",
                    "endDate": "2031-11-22T23:59:59+00:00",
                    "maxExtentDate": "2035-11-19T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2x 24 months"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-18719",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-18719",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "A-18720",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-18720",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-18721",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-18721",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "062798-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/062798-2026",
                "datePublished": "2026-07-03T13:39:24+01:00",
                "format": "text/html"
            },
            {
                "id": "063168-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/063168-2026",
                "datePublished": "2026-07-06T12:25:52+01:00",
                "format": "text/html"
            },
            {
                "id": "064599-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/064599-2026",
                "datePublished": "2026-07-09T11:26:18+01:00",
                "format": "text/html"
            },
            {
                "id": "069030-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/069030-2026",
                "datePublished": "2026-07-22T10:49:42+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}