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UWTSD2526.243 - Design, Supply & Install Air Source Heat Pumps

University of Wales Trinity Saint David

This public procurement record has 4 releases in its history.

Award

07 Sep 2026 at 16:40

UK6 - Contract Award Notice
TenderUpdate

20 Jul 2026 at 16:18

UK4 - Tender Notice
TenderUpdate

06 Jul 2026 at 10:32

UK4 - Tender Notice
Tender

03 Jul 2026 at 15:20

UK4 - Tender Notice
Summary of the contracting process

The University of Wales Trinity Saint David awarded works to design, supply and install an air source heat pump upgrade at the Llwyfan Building in Carmarthen. The requirement is a construction and building-services project intended to improve the building’s heating infrastructure. The university is the buyer, with the wider UWTSD Group and Pembrokeshire College able to access the arrangement for additional provisions during the contract term. The requirement sits within construction work and is suitable for small and medium-sized enterprises. It called for suitably qualified design and construction teams able to deliver the complete air source heat pump solution, rather than a standalone equipment supply. The contracted work is associated with the university’s estate in Wales, with the award record identifying the United Kingdom as the delivery country.

This completed below-threshold procurement used an open competition. The tender closed on 7 August 2026, following an enquiry deadline of 3 August 2026, and four bids were received, with three reaching the final stage. The contract was awarded on 7 September 2026 to GRM Energy Ltd. The awarded value is £900,000 excluding VAT (£1,080,000 including VAT). The award contract period runs from 16 September 2026 to 31 August 2027. Evaluation weighted price at 60% and quality at 40%, with quality assessed through the specified quality submission and pre-qualification and quality questions. The arrangement includes an option for the university to call on the contractor for similar services for three years from the contract start date, although future work is not guaranteed.

This award indicates demand for integrated low-carbon heating projects within university buildings, combining design, equipment supply, installation and construction delivery. Suppliers competing for similar work with this buyer would need to demonstrate the technical competence and delivery capacity to manage an air source heat pump upgrade as a complete project, coordinate design and construction activities, and work collaboratively with the university. The requirement also places emphasis on identifying and implementing approaches that achieve cost savings over the contract life, so credible energy, lifecycle-cost and value-engineering capability would strengthen a future response. The successful market profile includes an SME-capable contractor able to provide a quality-led submission while remaining competitive on price, with sufficient resources to support the university group and Pembrokeshire College where additional provisions are required.

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Notice Information

Notice Title

UWTSD2526.243 - Design, Supply & Install Air Source Heat Pumps

Notice Description

The University of Wales Trinity Saint David (UWTSD) is seeking suitably qualified design and construction teams to deliver an air source heat pump (ASHP) upgrade at the Llwyfan Building, Carmarthen.

Lot Information

Lot 1

Options: UWTSD reserves the right to call upon the Contractor to provide similar services as and when required for a period of three (3) years from the contract start date. The appointed Contractors will be required to work collaboratively with the University to identify and implement approaches that achieve cost savings over the life of the Contract. This opportunity primarily relates to University of Wales Trinity Saint David (UWTSD) in its current format. However, the contract will also be accessible by the entire UWTSD Group and Pembrokeshire College, meaning additional provisions may be required during the contract term. There is, however, no guarantee of any future work.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c3a5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084597-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45000000 - Construction work

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
£900,000 £500K-£1M
Awards Value
£900,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
7 Aug 2026Expired
Future Notice Date
Not specified
Award Date
7 Sep 20261 weeks ago
Contract Period
16 Sep 2026 - 31 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Wales Trinity Saint David
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 3EP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
Not specified
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town West
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
1
Supplier Name

GRM Energy LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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