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Professional Services for the Finance Invoicing Functionality

LONDON BOROUGH OF SUTTON

This public procurement record has 1 release in its history.

Award

06 Jul 2026 at 09:04

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process led by the London Borough of Sutton involved awarding a contract for "Professional Services for the Finance Invoicing Functionality." This procurement, under the category of services, involved supplier PROACTIS LIMITED and was located in Sutton, UK. The procurement process, which used a direct method below the threshold without competition, was noted for its cost efficiency. The associated contract was signed on 7th December 2025 and ran from 8th December 2025 to 7th June 2026, reflecting a gross value of £38,000. This initiative aimed to enhance the efficiency and integration of the finance invoicing functionalities for both the London Borough of Sutton and the Royal Borough of Kingston.

This tender presents opportunities for businesses in the financial management consultancy and software sectors, particularly those able to offer integrated and sustainable service solutions. Companies specialising in software packages and financial management consultancy services, like SMEs, can especially benefit from engaging with such tenders to expand their client base and market reach. The procurement approach, focusing on leveraging existing technologies and cost mitigation, indicates a demand for innovative and value-driven services. As such, suppliers who can provide competitive and scalable solutions could find significant growth opportunities in collaborating with government contracts like this.

How relevant is this notice?

Notice Information

Notice Title

Professional Services for the Finance Invoicing Functionality

Notice Description

The decision to implement the Proactis invoicing functionality for the London Borough of Sutton and the Royal Borough of Kingston Business World (Unit4) finance service is based on a technological fit and cost efficiency. This direct procurement approach is financially advantageous given the Direct Purchase Cost (Proactis) is PS33,125 compared to PS50,000 for a purchase through other providers. This is to support a finance system that was procurement by the London borough of Sutton for services provided to the London Borough of Sutton and the Royal Borough of Kingston. This strategy achieves a PS17,000 cost mitigation for the Council's professional services requirement procurement cost, representing a 34% reduction compared to purchasing the professional services through Unit4. In summary, selecting Proactis ensures a well-integrated, vendor-supported solution that leverages existing technology roadmaps, while the split procurement strategy delivers a significant financial saving on professional services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c414
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063099-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

79412000 - Financial management consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£32,000 Under £100K

Notice Dates

Publication Date
6 Jul 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Dec 20257 months ago
Contract Period
8 Dec 2025 - 7 Jun 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF SUTTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUTTON
Postcode
SM1 1EA
Post Town
Sutton
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
Not specified
Local Authority
Sutton
Electoral Ward
Sutton Central
Westminster Constituency
Sutton and Cheam

Supplier Information

Number of Suppliers
1
Supplier Name

PROACTIS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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