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HR & Payroll System

ROTHERHAM BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

06 Jul 2026 at 11:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Rotherham Borough Council is initiating a procurement process for a new HR & Payroll System, currently in the planning stage, specifically a pre-market engagement exercise. This process seeks to gather market insights and potential solutions for the project valued at £2,000,000 GBP, falling under the industry category of software packages and information systems. The procurement is intended for delivery in the United Kingdom, particularly within the Rotherham region (UKE31), with an engagement deadline set for 27th July 2026. Interested suppliers must participate via the YORtender portal, submitting responses that will shape future tender requirements.

This tender represents a significant opportunity for businesses specialising in software and information systems to potentially secure a large-scale procurement contract with a sub-central public authority. Companies that can offer comprehensive, innovative, and efficient HR & Payroll solutions will be particularly well-suited to engage in this process. By participating in the market engagement, businesses can influence the project’s scope, increasing their chances in the actual tendering phase. This exercise is crucial for enterprises looking to expand their footprint in the public sector, particularly those with expertise in developing robust software systems for governmental bodies.

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Notice Information

Notice Title

HR & Payroll System

Notice Description

Rotherham Metropolitan Borough Council (RMBC) is conducting this Pre-Market Engagement (PME) exercise to understand the solutions available in the market for a HR & Payroll System. This exercise is to engage with suppliers and share information. The responses received will help us shape our requirements and inform the scope for a future procurement process.

Planning Information

This notice is issued to provide information a market engagement opportunity only. All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date. Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming procurement for its HR & Payroll System. This market engagement therefore seeks to gather any knowledge and data that potential suppliers can provide in terms of understanding the solutions available. All costs associated with engaging in this market engagement must be borne by the Supplier. RMBC will not contribute in any way to meeting the production costs of any response. No down-selection of potential providers will take place as a consequence of any responses to this market engagement. Engagement in this Market Engagement (ME) exercise is via a questionnaire published on the tendering portal YORtender at the following link: https://yortender.eu-supply.com/login.asp?B=YORTENDER All correspondence in relation to this ME will be carried out via the YORtender portal. Potential providers may raise questions or seek clarification regarding any aspect of this document at any time prior to the response deadline. Questions must be submitted using the 'Messaging' function on YORtender in sufficient time to allow the Council to formulate and distribute a response at least 2 calendar days before the due date for the return of this ME. Submissions to be returned via the YORtender portal by 17:00 on 27/07/2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c434
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063156-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jul 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
27 Jul 20262 weeks to go
Award Date
Not specified
Contract Period
31 Mar 2029 - 31 Mar 2033 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROTHERHAM BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROTHERHAM
Postcode
S60 1AE
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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