Telecoms Project

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06c553-2026-07-07T14:41:24+01:00",
    "date": "2026-07-07T14:41:24+01:00",
    "ocid": "ocds-h6vhtk-06c553",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNRL-4749-WBZG",
            "name": "Taff Housing Association",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNRL-4749-WBZG"
            },
            "address": {
                "streetAddress": "Alexandra House",
                "locality": "Cardiff",
                "postalCode": "CF5 1JD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Neil Whittingham",
                "email": "neil.whittingham@taffhousing.co.uk",
                "telephone": "02920259132"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://taffhousing.co.uk/",
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNRL-4749-WBZG",
        "name": "Taff Housing Association"
    },
    "tender": {
        "id": "TAFF-TC-002",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Telecoms Project",
        "description": "Taff Housing Association (Taff) is seeking to upgrade its current telecoms solution to a more advanced platform to provide the following * Enhance efficiency * Improved customer experience, * Provide value for money * Analytics * Futureproof digital solutions",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "64200000",
                        "description": "Telecommunications services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 180000,
            "amount": 150000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Stage 1- Pre-Qualification Questionnaire Taff will issue a Pre-qualification Questionnaire (PQQ) to all suppliers interested in the proposed tender. The PPQ will be scored accordingly, with the view to reduce the number of suppliers to move onto Stage 2 to a maximum of 5. Stage 2 - Demonstration of Proposed Solution The 5 selected suppliers will be required to demonstrate the following in a 1-hour on-site presentation. - Scoring carried forward * Functionality as per requirements of this document * Evidence of integrations * 15 minutes for set questions Stage 3 - Invitation to Tender Based on the feedback from the demonstrations, 3 suppliers will be taken forward to invitation to tender stage Stage 4 - Competitive Tender Competitive tender process. Supplier are invited to respond in detail to the full requirements document. Stage 5 - Award Contract Award. Tender responses will be reviewed and evaluated, and a single supplier will be appointed subject to validation."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://www.sell2wales.gov.wales/ submit using Sell2Wales post-box neil.whittingham@taffhousing.co.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-09-03T00:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-07-31T00:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-17T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 180000,
                    "amount": 150000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Cost of Software Product",
                            "description": "The scoring will be based on the cost of the software product meeting our proposed budget for the software contract. The implementation costs will also be taken into consideration.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Demonstration of Software product",
                            "description": "This criteria will look at the software product, how intuitive it is to use, the applied functionaity, evidence of integrations, and the feedback given by our primary customer facing users.",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Functionality of the Software Product",
                            "description": "This criteria will look at the over functional and non functional elements Set out in both the tender and PQQ. Additionally the reviewing of all the elements provided in the Tender document",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 2,
                    "maximumCandidates": 3
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "- Provide turnover for the last three financial years. - Provide copies of audited accounts or equivalent financial statements. - Confirm whether there are any material financial risks affecting your ability to deliver the contract. - Confirm the level of employer's liability insurance held. - Confirm the level of public liability insurance held. - Confirm the level of professional indemnity insurance held, if applicable. - Confirmation that all elements of point 5 of the PQQ. Grounds for exclusion are passed."
                        },
                        {
                            "type": "technical",
                            "description": "- Describe your relevant experience delivering similar Telecoms systems. - Provide up to three relevant contract references from the last three years. - Describe the qualifications, skills and experience of key personnel proposed for this contract. - Describe your approach to contract mobilisation and implementation. - Describe your approach to quality management and continuous improvement. - Identify any accreditations, certifications or memberships relevant to this procurement. - Provide 3 References from s"
                        },
                        {
                            "description": "The criteria used to select suppliers to tender includes economic standing, technical & professional ability, functional and non-functional requirements and price.",
                            "forReduction": true
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-20T00:00:00+01:00",
                    "endDate": "2029-09-20T23:59:59+01:00",
                    "maxExtentDate": "2031-09-20T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is the option to extend the contract for a further 12 months, on an annual basis following the end if the initial contract term"
                }
            }
        ],
        "documents": [
            {
                "id": "L-2",
                "documentType": "biddingDocuments",
                "description": "PQQ Document to be completed and returned ahead of next stage",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372331"
            },
            {
                "id": "L-3",
                "documentType": "biddingDocuments",
                "description": "Summary of Procurement Process",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372332"
            },
            {
                "id": "L-4",
                "documentType": "biddingDocuments",
                "description": "Summary of Objectives and Outcomes",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=372333"
            },
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "The tender document will be presented at stage 3 - Invitation to Tender Process"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "063704-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/063704-2026",
                "datePublished": "2026-07-07T14:41:24+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Invoices to be submitted to invoices@taffhousing.co.uk, payment terms will be 30 days."
        },
        "riskDetails": "See Tender Documents"
    },
    "language": "en"
}