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Maintenance Services 2026

YMCA St. Paul's Group

This public procurement record has 2 releases in its history.

PlanningUpdate

20 Jul 2026 at 14:24

UK2 - Preliminary Market Engagement Notice
Planning

08 Jul 2026 at 09:31

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

YMCA St. Paul’s Group is planning a UK-wide maintenance services contract for its property portfolio. The potential scope covers general building maintenance, emergency call-outs during and outside normal working hours, and change-of-occupier works. Specialist workstreams under consideration include electrical maintenance and inspection reports, heating inspection and certification, cyclical redecoration and associated repairs, water services, fire safety systems and equipment, lift maintenance, and air conditioning and ventilation. The work may also involve plumbing, mechanical installations, carpentry, plastering, flooring, painting, refurbishment, technical testing, monitoring and control. YMCA St. Paul’s Group, based in Surbiton, is the buyer. The procurement category is services, and delivery is described as being in the United Kingdom.

This procurement is at the planning and pre-market engagement stage; it is not yet an invitation to tender. YMCA St. Paul’s Group expects to run a competitive open procedure under the Procurement Act 2023. It anticipates assessing conditions of participation, quality, social value and price, with possible interviews, site visits and IT assessments for suppliers meeting minimum criteria. Interested organisations are asked to register on the e-tenders portal, use code YMCA01 to access the procurement documentation, and return the questionnaire by 12 noon on 3 August 2026. A webinar to discuss requirements and the proposed route is planned for 3 August 2026. The intended contract period shown is 1 January 2027 to 31 December 2029, although workstreams and commencement arrangements remain under development.

This will suit building maintenance contractors and specialist facilities-management providers able to deliver several compliance-led trades, either directly or through a coordinated supply chain. Relevant capabilities include responsive repairs, emergency attendance, planned and cyclical maintenance, refurbishment and change-of-occupier works across electrical, heating, water, fire safety, lifts, air conditioning and ventilation systems. Suppliers should be prepared to demonstrate quality, social value and the conditions of participation, with the expected process potentially involving interviews, site visits and an IT assessment. The scope is particularly relevant to firms with experience maintaining occupied buildings, managing out-of-hours call-outs and coordinating multiple technical workstreams. Organisations interested in shaping the requirement should take part in the pre-market engagement and use the questionnaire to comment on the proposed procurement route.

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Notice Information

Notice Title

Maintenance Services 2026

Notice Description

The Contract will be procured competitively and in accordance with the Procurement Act 2023 using the open procedure. it is anticipated the procurement process will include conditions of participation, Quality, Social Value and Price followed by a potential interview and Site Visit / IT assessment with those suppliers who meet YMCA's minimum criteria. YMCA are undertaking this pre-market engagement for the following Contract requirements: General Building Maintenance including emergency callouts in normal working hours, Out of Hours Emergency Callouts and Change of Occupier Works Electrical Maintenance including EICR's, emergency callouts in normal working hours, Out of Hours Emergency Callouts and Change of Occupier Works Heating Services including inspections, testing, servicing. LGSR certification, maintenance, emergency callouts in normal working hours, and Out of Hours Emergency Callouts Cyclical Redecoration and pre-decoration repairs Water Services including inspections, testing, risk assessments and remediation works Fire Safety Works including inspections, testing, servicing. certification, maintenance, emergency callouts in normal working hours, and Out of Hours Emergency Callouts to Fire Alarm/Detection systems, emergency lighting, fire fighting equipment Lift Maintenance including inspections, testing, servicing. LGSR certification, maintenance, emergency callouts in normal working hours, and Out of Hours Emergency Callouts Air Conditioning and Ventilation including inspections, testing, servicing. certification, maintenance, emergency callouts in normal working hours, and Out of Hours Emergency Callouts YMCA LCAN are still determining which workstreams will be tendered, commencement periods and durations

Planning Information

All requests for procurement documentation , communication and submission of tenders must be made to the https://etenders.nhmfframeworx.org.uk portal. After creating an account on the portal, users will receive an email with a link to activate their account. Once activated, log in with the following code to register for the procurement documentation: YMCA01 Interested organisations should complete and return the attached questionnaire by 12 noon Monday 3rd August 2026 via the https://etenders.nhmfframeworx.org.uk portal It is proposed to hold two webinar sessions to enable both YMCA's to expand upon their requirements for these Contracts and for potential Bidders to raise questions or suggestions about the proposed procurement route. The webinar sessions: 15th July 2026 at 11am 30th July 2026 at 2.30pm Links are in the questionnaire

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c5d5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068288-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

71 - Architectural, construction, engineering and inspection services

CPV Codes

39370000 - Water installations

45310000 - Electrical installation work

45330000 - Plumbing and sanitary works

45343000 - Fire-prevention installation works

45350000 - Mechanical installations

45410000 - Plastering work

45420000 - Joinery and carpentry installation work

45430000 - Floor and wall covering work

45440000 - Painting and glazing work

45451000 - Decoration work

45453000 - Overhaul and refurbishment work

50510000 - Repair and maintenance services of pumps, valves, taps and metal containers

50710000 - Repair and maintenance services of electrical and mechanical building installations

50720000 - Repair and maintenance services of central heating

50730000 - Repair and maintenance services of cooler groups

50800000 - Miscellaneous repair and maintenance services

51100000 - Installation services of electrical and mechanical equipment

71600000 - Technical testing, analysis and consultancy services

71700000 - Monitoring and control services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YMCA St. Paul's Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SURBITON
Postcode
KT6 4NG
Postcode Area
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLI London
Local Authority
Kingston upon Thames
Electoral Ward
St Mark's & Seething Wells
Westminster Constituency
Kingston and Surbiton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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