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250254 - Preliminary Market Engagement for Travel Management Services

QUEEN'S UNIVERSITY BELFAST

This public procurement record has 1 release in its history.

Planning

08 Jul 2026 at 15:07

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Queen's University Belfast is currently in the planning stage of a procurement process for preliminary market engagement concerning travel management services. This process aims to gain insights into potential solutions and understand market offerings for the university's travel needs, which is estimated at approximately £8 million per annum. The procurement falls under the services category with a focus on travel management and business travel services. Interested suppliers must register on Queen's University Belfast's e-tendering portal and complete the Request for Information (RFI) Questionnaire by the deadline on 5th August 2026.

This tender offers a remarkable opportunity for businesses specialising in travel management services to engage with Queen's University Belfast and potentially influence the university's future procurement strategies. Companies with expertise in providing cost-effective and comprehensive travel management solutions will be well-suited for this engagement. The PME does not constitute a formal competition, ensuring that participation will not impact eligibility or offer competitive advantages in any subsequent procurement proceedings. As such, this presents a valuable chance for businesses to showcase their capabilities and build relationships with a reputable public authority.

How relevant is this notice?

Notice Information

Notice Title

250254 - Preliminary Market Engagement for Travel Management Services

Notice Description

Queen's University Belfast (hereafter referred to as "Queen's") is seeking to engage with suppliers to support a Preliminary Market Engagement (PME) exercise for the provision of travel management services. The Travel Management Contract value is estimated to be c. PS8m p.a. However, this should be regarded as an estimate only, is subject to demand and business need, is not binding on the University, nor deemed to be a condition of Contract or a guarantee of minimum demand or uptake. The purpose of this PME exercise is to gain a better understanding of the travel management solutions available in the market, explore options for a specific solution for Queen's, understand costs / commercial models, and support a potential future procurement exercise. The PME process will provide interested suppliers with the opportunity to obtain further information on Queen's requirements and provide Queen's with the opportunity to obtain feedback from the marketplace. This notice is for early market engagement only. It is not a call for competition and Queen's is not seeking formal offers at this point. Participation in this exercise will not preclude any supplier from any future procurement, nor provide any supplier with an advantage or disadvantage from any future procurement. Queen's may choose not to conduct a procurement subsequent to this PME process or may identify alternative routes to market, such as national frameworks, where deemed appropriate. Queen's will not be liable for any costs or expenses whatsoever resulting directly or indirectly from a supplier's participation in PME. Request for Information (RFI) Questionnaire Queen's is not looking for full supplier tenders at this stage but would like suppliers who wish to participate in the PME process to complete and returning the Request for Information (RFI) questionnaire enclosed as Appendix 1. Responses must be submitted via the In-Tend Electronic System.

Planning Information

Suppliers must register at Queen's e-tendering portal which you can find at the link below. https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home You can access the PME documents by searching “Tenders” – then “Current Tenders". If you wish to participate in the PME process, please complete and return Appendix 1 - Request for Information (RFI) Questionnaire, by the submission deadline. Responses must be submitted via the In-Tend System. Please complete each dropdown response box. Written responses should be as brief as possible – bullet point answers are preferred. Responses must not exceed the designated word count for responses, where applicable.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c6bd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064369-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63516000 - Travel management services

79997000 - Business travel services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jul 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
16 Sep 20263 months to go
Award Date
Not specified
Contract Period
30 Jun 2027 - 30 Jun 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
QUEEN'S UNIVERSITY BELFAST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT7 1NN
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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