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Portable Firefighting Equipment RSM Contract

Arc Property Services Partnership Ltd

This public procurement record has 3 releases in its history.

TenderUpdate

18 Aug 2026 at 10:01

UK4 - Tender Notice
Tender

04 Aug 2026 at 13:54

UK4 - Tender Notice
Planning

09 Jul 2026 at 15:03

UK3 - Planned Procurement Notice
Summary of the contracting process

Arc Property Services Partnership Ltd is procuring a comprehensive portable firefighting equipment maintenance and repair service for properties across Nottinghamshire, Derbyshire, South Yorkshire and Leicestershire. A single contractor will inspect, test, service, maintain, repair, replace and certify portable fire extinguishers and fire blankets, supplying associated parts, consumables and equipment. The service also covers emergency and reactive repairs, compliance reporting, asset management, maintenance records, and recommendations to replace defective or obsolete equipment. The purpose is to keep firefighting equipment safe and operational and to support compliance with statutory requirements, relevant British Standards and fire safety legislation. The contract will use an NEC4 Term Service Short Contract, managed by Arc Property Services Partnership Ltd as the principal contractor. P50 extinguishers may be considered later, subject to separate approval.

The buyer has reached tender and invited offers through a two-stage Competitive Flexible Procedure: suppliers first complete a Pre-Qualification Questionnaire, after which shortlisted suppliers are invited to submit an Invitation to Tender. Expressions of interest were due by 1 September 2026 at 14:00, and enquiries were due by 25 August 2026 at 23:59. The anticipated award date is 18 January 2027. The initial contract runs from 1 April 2027 to 31 March 2029, with three optional two-year extensions and a maximum end date of 31 March 2035. The estimated full-term value is £176,000 excluding VAT (£211,200 including VAT), with no guaranteed work volume. Evaluation is 70% quality and 30% price, using the Most Advantageous Tender approach.

This opportunity suits SMEs and established fire protection, facilities maintenance and compliance contractors able to deliver planned preventative maintenance alongside responsive repairs across a multi-county property portfolio. Suppliers need relevant portable fire extinguisher servicing and maintenance capability, with BAFE certification, ISO 9001:2015 or an equivalent quality management certification, and SSIP or equivalent health and safety accreditation. The required organisation must demonstrate suitable capacity, technical competence, relevant experience, financial standing and compliance management through the selection stage. Minimum financial and workforce requirements include annual turnover of £50,000, enhanced DBS checks for all site-based staff, and substantial employer’s liability, public liability, professional indemnity and product insurance. Bidders must also commit to the Real Living Wage and achieving Carbon Reduction Code for the Built Environment Pledger status within the first 12 months.

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Notice Information

Notice Title

Portable Firefighting Equipment RSM Contract

Notice Description

Arc Property Services Partnership Ltd (the Authority) is seeking to appoint a single Contractor to provide a comprehensive Portable Firefighting Equipment Maintenance and Repair Service across a portfolio of properties located throughout Nottinghamshire(main area), Derbyshire, South Yorkshire and Leicestershire. The service will include the inspection, testing, servicing, maintenance, repair, replacement and certification of portable firefighting equipment, together with the provision of associated equipment and related support services, to ensure continued compliance with statutory requirements, relevant British Standards and fire safety legislation. The Contractor will be responsible for maintaining equipment in a safe and operational condition through a combination of planned preventative maintenance and reactive repair services. The scope is expected to include, but is not limited to: -Portable fire extinguishers. -Fire blankets. -Replacement parts and consumables. -Emergency and reactive repair services. -Inspection, testing and compliance reporting. -Asset management and maintenance records. -Recommendations for replacement of defective or obsolete equipment where required. *The Authority may, during the term of the Contract, explore the potential introduction of P50 fire extinguishers. Any such change would be subject to separate review and approval and is not a guaranteed element of the Contract scope. The Contract will be delivered under an NEC4 Term Service Short Contract and will be managed by the Authority who will act as the principle contractor. The anticipated commencement date is 1 April 2027 with an initial contract period ending on 31 March 2029. The Contract will include options to extend for up to a further six years through three optional extension periods of two years each, giving a potential maximum contract term until 31 March 2035 (2+2+2+2 = 8 years). The estimated total contract value over the full potential term is PS211,200 including VAT, however there is no guarantee as to the value or volume of work provided. The procurement will be conducted using a two-stage process comprising a Pre-Qualification Questionnaire (PQQ) stage followed by an Invitation to Tender (ITT) stage. Following evaluation, the Authority intends to award the Contract to the bidder who provides the Most Advantageous Tender (MAT). Tenders will be evaluated on the basis of the MAT, with a weighting of 70% Quality and 30% Price. Quality evaluation will consider factors including technical capability, service delivery arrangements, compliance management, contract mobilisation, customer service, reporting arrangements and social value commitments. Tenders must only be submitted via the Delta eSourcing tender box for this procurement. Bidders MUST NOT send tender documents via email, the Delta Message Centre, by post or by hand as the submission WILL be rejected.

Lot Information

Lot 1

Renewal: The Contract will include options to extend for up to a further six years through three optional extension periods of two years each, giving a potential maximum contract term until 31 March 2035. Any extension will be considered upon the following criteria being met: 1. Demonstration by the Supplier of the successful operation of the Contract since the start date. 2. The Client wishes to extend the Contract. 3. The Supplier wishes to extend the Contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c7b6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078399-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

CPV Codes

35111000 - Firefighting equipment

50000000 - Repair and maintenance services

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
£176,000 £100K-£500K
Lots Value
£176,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Aug 20266 days ago
Submission Deadline
25 Aug 20261 day to go
Future Notice Date
4 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Arc Property Services Partnership Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG1 5AT
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLE3 South Yorkshire, TLF East Midlands (England)
Local Authority
Nottingham
Electoral Ward
Hyson Green & Arboretum
Westminster Constituency
Nottingham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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