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Computer Aided Facilities Management (CAFM) System

WEST YORKSHIRE FIRE AND RESCUE AUTHORITY

This public procurement record has 1 release in its history.

Planning

10 Jul 2026 at 10:58

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The West Yorkshire Fire and Rescue Authority is in the planning stage of procuring a new Computer Aided Facilities Management (CAFM) System. As a sub-central government public authority located in Bradford, UK, the organisation serves a population of over 2.2 million. The planning phase includes a milestone date for market engagement set on 31st July 2026, with a full tender expected around August/September 2026. This procurement falls under the services category, specifically IT services, consulting, software development, and support, with a budget estimate between £200,000 and £250,000 for a contract duration of up to 5 years, including possible extensions. Businesses interested in the opportunity should express their interest by emailing tenders@westyorksfire.gov.uk by 31st August 2026.

This tender presents significant opportunities for growth, particularly for IT firms specialising in facilities management solutions. The West Yorkshire Fire and Rescue Service seeks a solution that integrates with their existing ICT infrastructure, encompassing capabilities like asset management, compliance monitoring, and workflow management. SMEs are encouraged to participate as the tender indicates suitability for such enterprises. This engagement offers companies a chance to demonstrate innovations in service delivery and operational efficiency. By providing feedback on budget and contract length and registering with the 'In-tend' e-procurement system, businesses can position themselves favourably for this lucrative government contract.

How relevant is this notice?

Notice Information

Notice Title

Computer Aided Facilities Management (CAFM) System

Notice Description

The West Yorkshire Fire and Rescue Service (WYFRS) is inviting expressions of interest for an upcoming tender for the provision of a Computer Aided Facilities Management (CAFM) System. As the fourth-largest Fire and Rescue Service in the UK, WYFRS serves over 2.2 million people across 800 square miles, providing emergency coverage 24 hours a day, every day of the year. WYFRS employees approx. 1500 staff. At this time, WYFRS is looking to inform the market of this opportunity and assess the market's interest and its appetite to bid for and deliver this upcoming contract. Full details will be provided in the tender opportunity which is expected to be issued approximately August/September 2026. The contract term is envisaged to last a minimum of 3 years, with options to extend for +1 + 1 year periods, bringing the total duration to a maximum of 5 years total. The estimated costs for the CAFM requirements for the full contract term is expected to be between PS200,000 and PS250,000. Context: WYFRS is approaching the end of its current CAFM contract and is undertaking pre-market engagement to better understand the solutions, capabilities and innovations available within the market. The Authority is seeking a CAFM solution that is compatible with its existing ICT infrastructure and supports the operational requirements of the Property Team and wider organisation. The scope includes, but is not limited to, asset management, compliance monitoring, planned and reactive maintenance, workflow management and reporting. Through this engagement, WYFRS aims to understand how suppliers can support service delivery, improve operational efficiency and meet future organisational requirements. The existing contract is due to expire August 2027. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 31/08/2026, and if possible, provide the following information: * Main contact name, email, and phone number for follow-up communication. * Any frameworks you are currently associated with or will be in the near future. * Confirmation if you believe that the core requirements can be delivered through your proposed solution/s. * Confirmation of your ability to bid within the specified time frame and that you have the capacity to deliver the contract over the full term, including implementation, testing & assurance, etc. by go live date August 2027. * Feedback on the proposed budget. * Feedback on the proposed contract length e.g. do you deem it as suitable. * Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. The tender route is yet to be determined. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link https://in-tendhost.co.uk/wyfrs/aspx/Home . This will ensure that if a competitive tender procedure is undertaken, you will already have access to the documentation once live.

Planning Information

As per description. Email to tenders@westyorksfire.gov.uk with response to the questions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c861
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/065097-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jul 20265 days ago
Submission Deadline
Not specified
Future Notice Date
30 Sep 20263 months to go
Award Date
Not specified
Contract Period
30 Aug 2027 - 31 Aug 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE FIRE AND RESCUE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Post Town
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
Not specified
Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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