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Exhibition Event Traffic Management HCC

THE NORTH YORKSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

10 Jul 2026 at 12:02

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The North Yorkshire Council is initiating a tender process for the provision of traffic management services at the Harrogate Convention Centre (HCC) under the procurement title "Exhibition Event Traffic Management HCC." This tender falls under the services category, specifically focusing on event services and traffic control services, and is designated for the region UKE2, United Kingdom. Currently in the planning stage, with a market engagement scheduled for 24th July 2026, the formal call for tenders is expected to occur by 30th November 2026. The contract period is slated to begin on 1st April 2027 and is planned to conclude by 31st March 2029, with an option for renewal, reflecting a substantial budget of £960,000 gross.

This tender provides a significant opportunity for businesses specialising in traffic management and event services to expand their client base and operations. Companies with robust experience in managing vehicle movement associated with large-scale events and a track record of compliance with health and safety standards relevant to traffic management are particularly well-suited to compete. This opportunity demands not only technical expertise in traffic control and management but also excellent coordination and stakeholder liaison skills, making it ideal for established firms in the traffic management industry looking to solidify their presence in the public sector and engage in long-term contracts.

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Notice Information

Notice Title

Exhibition Event Traffic Management HCC

Notice Description

Harrogate Convention Centre (HCC) is seeking a suitably qualified contractor to provide exhibition traffic management services to support the safe, efficient and coordinated movement of vehicles associated with exhibitions, conferences and other events at the venue. The contract will encompass pre-event planning, development of event-specific traffic management plans, implementation of traffic management measures, management of vehicle holding areas and traffic zones, traffic regulation order administration where required, and the provision of trained traffic management operatives to manage vehicle movements during event build-up and breakdown periods. The successful contractor will work closely with the HCC Traffic & Logistics Manager to plan, coordinate and deliver traffic operations across designated areas of the venue, including the Dragon Road Holding Area and vehicle access routes serving the exhibition halls. Services will include supervision of traffic management personnel, stakeholder liaison, daily briefings, operation of the venue traffic booking system, implementation of temporary traffic management arrangements where required, and post-event reporting. The contractor will be required to provide competent and appropriately qualified supervisory and stewarding personnel capable of managing complex exhibition traffic environments, ensuring compliance with relevant health and safety requirements, traffic management standards and event operational procedures while delivering a professional and customer-focused service to exhibitors, contractors and visitors.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107286&TID=100112373&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c87e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/065143-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63712700 - Traffic control services

79952000 - Event services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jul 20265 days ago
Submission Deadline
Not specified
Future Notice Date
30 Nov 20265 months to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NORTH YORKSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Post Town
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE2 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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