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Patient Administration System (PAS)

BOLTON NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Planning

10 Jul 2026 at 13:31

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Bolton NHS Foundation Trust is in the planning stage of a procurement process for a new Patient Administration System (PAS). The procurement, initiated under the London Procurement Partnership (LPP) CDHS Framework, involves a preliminary market engagement. This project falls under the IT services category, specifically targeting services related to software development, consulting, and data services. The Trust, located at Royal Bolton Hospital in Bolton, intends to gather information from potential suppliers by 24 July 2026. This initiative is part of a broader strategic review to replace its existing PAS and may lead to a procurement exercise starting on or after 31 August 2027.

This tender represents a promising opportunity for businesses specialising in IT services, particularly those capable of providing comprehensive support, development, and maintenance of health information systems. Small and medium enterprises (SMEs) with expertise in software programming, cloud-based solutions, and systems integration are particularly well-suited to compete. By offering advanced solutions in data services and systems support, these businesses can significantly contribute to streamlining administrative processes within the healthcare sector, facilitating operational efficiency and potential growth in this sector.

How relevant is this notice?

Notice Information

Notice Title

Patient Administration System (PAS)

Notice Description

Bolton NHS Foundation Trust ("the Trust") intends to undertake preliminary market engagement (PME) in advance of a forthcoming procurement exercise for the provision of a new PAS solution to replace its existing PAS. The existing PAS is based on iSOFT's i.PM product and the latest release in use by the Trust is referred to as 'Lorenzo i.EPR 2.2.1001'. We will refer to this existing PAS as the 'Legacy PAS'. The Legacy PAS was first implemented at the Trust in late 2008. The Legacy PAS is maintained and supported by Dedalus under a contract which can be extended until 31 August 2028. Dedalus also hosts the Legacy PAS using the AWS public cloud service. The Trust intends to use PME to assess potential PAS suppliers and their products and to inform a strategic decision by the Trust about whether to procure a new standalone PAS solution to replace the Legacy PAS or to procure an integrated EPR and PAS solution. Information about the PME process and expected activities can be found below, under the heading "Pre-Market Engagement", and in a separate RFI document published at the same time as this notice. If the Trust decides to proceed with the procurement of a new PAS solution to replace the Legacy PAS, the current expected scope of service includes the following: * the right to use the new PAS solution (a licence) * an implementation project, including programme management, design, configuration and build, testing, early life support, training (most likely in the form of train the trainer), data migration, integration with pre-existing systems, reporting * maintenance and support of the new PAS solution The Trust is keeping an open mind about whether the new PAS solution would be hosted by the Trust 'on premise' or hosted by the new supplier (suppliers' hosting services may be based on public cloud services from Azure, AWS or Google Cloud Platform, or provided through a data centre). The services will need to be provided on-site and/or remotely, depending on the nature of the services.

Planning Information

Intended Procedure: Further Competition Procedure under the London Procurement Partnership (LPP) CDHS Framework. Publication date of Tender Notice (estimated): To be confirmed Pre-Market Engagement: Please note that this PME does not constitute a call for competition and any future procurement will be conducted in compliance with the relevant procurement laws. Participation in any stage of the PME is entirely voluntary and is not a condition of any future participation in a procurement. Without, in any way, restricting or limiting the Trust’s freedom to set such Conditions of Participation (including as to technical capability and/or experience) as it so chooses, the Trust welcomes participation in the pre-market engagement by all suppliers with demonstrable capabilities in the implementation, management and maintenance and support of PAS solutions. The Trust reserves the right to conduct the PME in such flexible way as best suits its needs, but it currently intends to begin PME on or around Friday 10 July 2026 by undertaking the following activities: 1. Issuing a Request for Information at the same time as publishing this notice, containing questions which require written answers to be provided by no later than 4 PM on Friday 24 July 2026. The answers are subject to word count limits. 2. Having reviewed the answers to the questions in the RFI, the Trust may then (at its sole discretion) request further information from any responder and/or may request to meet (on-line or in person) with any one or more of the responders to the RFI, in each case to clarify their responses and/or obtain such further information from them as the Trust so chooses. 3. The Trust may also, at any time during the PME, modify, supplement or request further information from any one or more of the parties remaining interested in the procurement at that time, as it so chooses. 4. The Trust’s estimated date for closing the PME is 30 August 2026 (although this may slip because of Trust or supplier resources being unavailable because of holidays).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c8a9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/065223-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48800000 - Information systems and servers

72000000 - IT services: consulting, software development, Internet and support

72100000 - Hardware consultancy services

72200000 - Software programming and consultancy services

72222300 - Information technology services

72253200 - Systems support services

72300000 - Data services

72500000 - Computer-related services

72600000 - Computer support and consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jul 20265 days ago
Submission Deadline
Not specified
Future Notice Date
24 Jul 20262 weeks to go
Award Date
Not specified
Contract Period
30 Aug 2027 - 31 Aug 2037 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BOLTON NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOLTON
Postcode
BL4 0JR
Post Town
Bolton
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD36 Greater Manchester North West
Delivery Location
Not specified
Local Authority
Bolton
Electoral Ward
Farnworth North
Westminster Constituency
Bolton South and Walkden

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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