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Market Engagement Event - School Presenter Tender

HISTORIC ROYAL PALACES

This public procurement record has 1 release in its history.

Planning

13 Jul 2026 at 16:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Historic Royal Palaces, a public authority within the sub-central government, is currently in the planning stage for a procurement process titled "Market Engagement Event - School Presenter Tender." This venture focuses on providing educational and entertainment services, particularly in primary and secondary education categories, across several historic sites. The main locations include Kensington Palace, Hampton Court Palace, and the Tower of London, with events potentially at the Banqueting House at Whitehall. A Market Engagement Event is scheduled on 29th July 2026 at Hampton Court Palace. Interested suppliers must express their intent to attend by 20th July 2026, with the tender process commencing in August 2026 and the contract expected to begin in mid-2027, lasting for a three-year period with potential extension. The process requires registration via HRP's e-tendering system, Delta e-Sourcing.

This tender offers extensive business growth opportunities for organisations with expertise in interactive educational sessions delivered by costumed presenters within heritage environments. Businesses adept at managing large-scale educational programmes across multiple sites will find this opportunity particularly advantageous. The services will target a wide educational age range from Key Stage 1 to Key Stage 5 and will occasionally extend to community sessions. Prospective suppliers are expected to demonstrate a commitment to high-quality service delivery, inclusive practices, and robust safeguarding measures. While agencies and consortium bids are not eligible, the potential for subcontracting exists, aligning with HRP's historical and educational values.

How relevant is this notice?

Notice Information

Notice Title

Market Engagement Event - School Presenter Tender

Notice Description

Historic Royal Palaces (HRP) is a registered charity, responsible for the care, conservation, and presentation of HM Tower of London (TOL), Hampton Court Palace (HCP), Kensington Palace State Apartments, (KP) the Banqueting House at Whitehall (BH), Kew Palace (KEW) and Hillsborough Castle and Gardens, (HCG) the official residence of HM The King in Northern Ireland and residence of the Secretary of State for Northern Ireland. The palaces are the setting for the stories that shapes us all, and we're bringing them to people in ways that mean more to them. We want everyone to find themselves in the spaces and stories we share. HRP derives its income principally from admissions, retail, licensing, commercial events, sponsorship and support from donors and members. You can find out more about us on our website (www.hrp.org.uk). We will be running a tender process for the provision of School Presenter Services, commencing in August 2026 with the intention of awarding a contract early 2027. The contract will commence in mid 2027 and is anticipated to be for a period of three years with the option to extend for an additional two years. The services in this tender include the following: *Delivery of curriculum aligned, interactive sessions delivered by presenters in historical costume, relevant to the history of HRP sites *Delivery of c.3500 individual sessions p/a, reaching over 100k pupils per year *Co-development of schools content with HRP Schools Team *Interactive schools sessions are held at KP, HCP at TOL and occasionally at BH. Sessions are held both in the palaces and in on site learning centres *Range of topics covered, History and English being the main focus *Sessions are delivered to Key Stage 1 - Key Stage 5, as well as SEND *Occasional delivery of community sessions (for people of all ages), home educator sessions, special school projects, and teacher training days We would like to invite organisations that: *have experience in delivering engaging, historically informed interactive schools sessions by presenters in period dress -- for school groups within a heritage or museum setting *have the organisational structure and capacity to run a demanding programme reliably across multiple sites *have the ability to deliver at scale, i.e. managing multiple sessions across multiple sites on a daily basis *have a strong record of delivering consistently high quality learning sessions *are committed to inclusive practice for diverse audiences *have robust safeguarding policies and procedures. Please note that agencies and consortium bids will not be considered eligible for contract award, however sub-contracting is permitted with the agreement of HRP. In preparation for this tender, we will be holding a Market Engagement Event. This event will provide the opportunity for suppliers to: *hear about HRP's requirements and this opportunity *understand the tender process and timelines that will be followed *ask any questions regarding the contract *meet the Project Team.

Planning Information

In preparation for this tender, we will be holding a Market Engagement Event. This event will provide the opportunity for suppliers to: •hear about HRP’s requirements and this opportunity •understand the tender process and timelines that will be followed •ask any questions regarding the contract •meet the Project Team. The event will be held 29 July 2026 at Hampton Court Palace from 15:00-16:30. Suppliers who would like to attend should email tess.nowlan@hrp.org.uk by Wednesday 20 July and provide the name of their organisation and the full names of attendees. Attendees are limited to two per organisation. Full details and joining instructions will be provided to interested suppliers closer to the time. The tender process will be run through HRP’s e-tendering system, Delta e-Sourcing. Suppliers will need to register on Delta in order to participate in the tender process and can register here https://www.delta-esourcing.com/register/ We hope to see you at the Market Engagement Event.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c9f7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/065802-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services

92 - Recreational, cultural and sporting services

CPV Codes

80100000 - Primary education services

80200000 - Secondary education services

80340000 - Special education services

92312100 - Theatrical producers', singer groups', bands' and orchestras' entertainment services

92312110 - Theatrical producer entertainment services

92312240 - Services provided by entertainers

92340000 - Dance and performance entertainment services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jul 20262 days ago
Submission Deadline
Not specified
Future Notice Date
9 Sep 20262 months to go
Award Date
Not specified
Contract Period
30 Apr 2027 - 31 Aug 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HISTORIC ROYAL PALACES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EAST MOLESEY
Postcode
KT8 9AU
Post Town
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Hampton
Westminster Constituency
Twickenham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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