Evidential Scanning Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06cbd9-2026-08-03T16:10:39+01:00",
    "date": "2026-08-03T16:10:39+01:00",
    "ocid": "ocds-h6vhtk-06cbd9",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVMW-8599-JZNJ",
            "name": "HM Revenue & Customs",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVMW-8599-JZNJ"
            },
            "address": {
                "streetAddress": "100 Parliament Street",
                "locality": "London",
                "postalCode": "SW1A 2BQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "email": "bhavina.patel1@hmrc.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PVMW-8599-JZNJ",
        "name": "HM Revenue & Customs"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "HMRC has already undertaken early market engagement to understand the capabilities and commercial models available for the scanning of evidential documents via the GCA framework RM6175 Lot 5. The Request for Information (RFI) was issued to the suppliers on the framework solely for information-gathering purposes and does not constitute a formal tender or pre qualification exercise.",
                "dateMet": "2026-03-09T00:00:00Z",
                "status": "met"
            }
        ],
        "documents": [
            {
                "id": "066711-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/066711-2026",
                "datePublished": "2026-07-15T12:14:31+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "SR2890586655",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Evidential Scanning Services",
        "description": "HM Revenue & Customs (HMRC) is seeking to establish a single supplier for the provision of evidential scanning services. The service will support HMRC's Fraud Investigation Service (FIS) teams' efforts to bring the most harmful tax evaders to justice. The Crown Prosecution Service (CPS) requires HMRC to provide its evidence electronically, which, if required, is also used for Electronic Presentation of Evidence (EPE). Accordingly, the service has specific requirements to preserve the integrity of physical documents, ensure that digital copies are an accurate and complete representation of the original documents, and protect evidential material from loss, damage, tampering or unauthorised access. The Supplier shall provide dedicated secure storage and processing facilities for HMRC material, with access restricted to authorised personnel and used solely for the delivery of the Services. The Supplier must maintain a complete chain of custody for all evidential material throughout receipt, storage, processing, scanning, transfer and disposal activities. Pursuant to Regulation 18(2)(z) of the Procurement Regulations 2024, HMRC has identified the following specific, known risks which cannot be fully quantified, priced, or resolved at the time of contract award, and which may impact the value of this contract: The service will be delivered on an ad hoc and demand led basis, and HMRC does not guarantee any minimum volumes. Demand may fluctuate throughout the contract term as a result of operational, investigative, legislative, or policy-drive factors, including, but not limited to, changes in case volumes, enforcement activity, or wider business needs. These known risks may result in actual volumes and total contract spend being materially higher or lower than the estimated levels provided. Any volumes stated by HMRC in the tender documents are historic and/or indicative estimates only and shall not constitute a commitment or obligation. Suppliers must acknowledge and accept this variability and shall ensure that its capacity, scalability, and commercial arrangements are sufficiently flexible to accommodate fluctuations without adversely affecting service delivery or performance.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72512000",
                        "description": "Document management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79999100",
                        "description": "Scanning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-27T00:00:00Z",
                    "endDate": "2029-10-26T23:59:59+01:00",
                    "maxExtentDate": "2031-10-26T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 600000,
                    "amount": 500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "The quality criteria are each assigned a percentage weighting. This weighting is used in calculating an overall quality score for each tender. This quality score is then weighed against a tenders cost submission using the PQP evaluation methodology, to determine the Most Economically Advantageous Tender (MAT). Please see the Tendering Instructions attached to the SAP Ariba event for further details.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality will account for 90% of the overall evaluation. Further information, including the quality question breakdown, is provided within the Further Competition document, located in the event in SAP Ariba"
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Social Value will account for 10% of the overall evaluation. Further details are provided within the tender event in SAP Ariba"
                        },
                        {
                            "type": "price",
                            "name": "Pricing",
                            "description": "Weighted against the quality criteria using the Price per Quality Point (PQP) evaluation methodology. Please see the Tendering Instructions attached to the SAP Ariba event for further details."
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please see the SAP Ariba event for details of the legal and financial capacity conditions of participation for this contract."
                        },
                        {
                            "type": "technical",
                            "description": "Please see the SAP Ariba event for details of the legal and financial capacity conditions of participation for this contract."
                        }
                    ]
                },
                "renewal": {
                    "description": "This contract has a three (3) year initial term and two (2) optional one (1) year extensions, up to a maximum total term of five (5) years. It will be at the sole discretion of HMRC to decide whether the extensions are used."
                }
            }
        ],
        "status": "active",
        "value": {
            "amountGross": 600000,
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "1) Suppliers who wish to participate in public procurements are required to register on the Government's Central Digital Platform (CDP). Suppliers can submit their core supplier information and, where a procurement opportunity arises, share this information with HMRC via the CDP. It is free to use and will mean you should no longer have to re-enter your core supplier information for each public procurement but simply ensure it is up to date and subsequently share as needed. The CDP is available at https://www.gov.uk/findtender. 2) This procurement will be conducted by way of an eSourcing event using HMRC's SAP Ariba eSourcing Portal. Please ensure you are registered with the eSourcing Portal to gain access to the procurement documentation when it is released which will contain full details of the requirement. If you are not already registered, the registration link is: http://hmrc.sourcing-eu.ariba.com/ad/selfRegistration As part of the registration process you will receive a system generated email asking you to activate your SAP Ariba supplier account by verifying your email address. Once you have completed the activation process you will receive a further email by return confirming the 'registration process is now complete' and providing you with 'your organisation's account ID' number. If an email response from HMRC is not received within one working day of your request, please re-contact sapariba.hmrcsupport@hmrc.gov.uk (after first checking your spam in-box) notifying non-receipt and confirming when your registration request was first made. Once you have obtained 'your organization's account ID' number, please email bhavina.patel1@hmrc.gov.uk and copy in e.procurement@hmrc.gov.uk & amandip.kang1@hmrc.gov.uk with your: Contract title and Reference Your organisation's HMRC SAP Ariba account ID Your organisation name Your name Your email address Your telephone number. Once you have complied with the foregoing you will receive an e-mail confirming access to the procurement event once it is built. Further information about HMRC's procurement tool SAP Ariba, a Suppliers Guide and general information about supplying to HMRC is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm If you have already registered on SAP Ariba then you may also need to re-register on HMRC's SAP Ariba in order to be added to the event. Tenders must be submitted via the SAP Ariba event for this procurement, in the formats specified in the tendering instructions provided in the event. Tenders submitted by other means will not be considered by HMRC.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-09-01T23:59:59+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-08-24T23:59:59+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-10-14T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-19568",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-19568",
                "format": "application/vnd.openxmlformats-officedocument.presentationml.presentation"
            },
            {
                "id": "073344-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/073344-2026",
                "datePublished": "2026-08-03T16:10:39+01:00",
                "format": "text/html"
            }
        ],
        "riskDetails": "Pursuant to Regulation 18(2)(z) of the Procurement Regulations 2024, HMRC has identified the following specific, known risks which cannot be fully quantified, priced, or resolved at the time of contract award, and which may impact the value of this contract: The service will be delivered on an ad hoc and demand led basis, and HMRC does not guarantee any minimum volumes. Demand may fluctuate throughout the contract term as a result of operational, investigative, legislative, or policy-drive factors, including, but not limited to, changes in case volumes, enforcement activity, or wider business needs. These known risks may result in actual volumes and total contract spend being materially higher or lower than the estimated levels provided. Any volumes stated by HMRC in the tender documents are historic and/or indicative estimates only and shall not constitute a commitment or obligation. Suppliers must acknowledge and accept this variability and shall ensure that its capacity, scalability, and commercial arrangements are sufficiently flexible to accommodate fluctuations without adversely affecting service delivery or performance."
    },
    "language": "en"
}