Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

KIM eArchive, eTLS, ePMS Solution

SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Award

15 Jul 2026 at 13:49

Award Notice
Summary of the contracting process

The South Yorkshire Mayoral Combined Authority has completed the procurement process for the "KIM eArchive, eTLS, ePMS Solution" contract, which falls within the industry category of database systems. This procurement involved the renewal of software solutions, including licensing and project management, focused on enhancements and support. The procurement took place in the UKE region, specifically with South Yorkshire Police serving as the review body. The contracting stage has moved to the Award phase, with the contract being signed on 12th June 2026. The procurement method employed was limited, utilising a direct award via the G-Cloud 14 framework without prior publication of a call for competition.

This tender represents an opportunity for businesses involved in providing comprehensive software solutions, particularly those dealing with database systems and software enhancements. The contract, valued at £131,850, offers prospects for growth particularly suited to large-scale software providers capable of delivering not only the required systems but also ongoing support and enhancements. Given the specific procurement method, companies already engaged through framework agreements like G-Cloud would have been ideally placed to secure this contract.

How relevant is this notice?

Notice Information

Notice Title

KIM eArchive, eTLS, ePMS Solution

Notice Description

Renewal of the KIM Software Solutions eArchive, eTLS and ePMS contract to include licensing, project management, provision for enhancements to escalation process, train the trainer, annual support and maintenance

Lot Information

Lot 1

Renewal of the KIM Software Solutions eArchive, eTLS and ePMS contract to include licensing, project management, provision for enhancements to escalation process, train the trainer, annual support and maintenance Via G-Cloud 14 Framework

Procurement Information

Awarded by direct award via the G-Cloud 14 framework

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cc0f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/066831-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48610000 - Database systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£131,850 £100K-£500K

Notice Dates

Publication Date
15 Jul 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Jun 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

KIM SOFTWARE SOLUTIONS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06cc0f-2026-07-15T14:49:46+01:00",
    "date": "2026-07-15T14:49:46+01:00",
    "ocid": "ocds-h6vhtk-06cc0f",
    "initiationType": "tender",
    "tender": {
        "id": "0179-2026",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "KIM eArchive, eTLS, ePMS Solution",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48610000",
            "description": "Database systems"
        },
        "mainProcurementCategory": "goods",
        "description": "Renewal of the KIM Software Solutions eArchive, eTLS and ePMS contract to include licensing, project management, provision for enhancements to escalation process, train the trainer, annual support and maintenance",
        "lots": [
            {
                "id": "1",
                "description": "Renewal of the KIM Software Solutions eArchive, eTLS and ePMS contract to include licensing, project management, provision for enhancements to escalation process, train the trainer, annual support and maintenance Via G-Cloud 14 Framework",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKE"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "Awarded by direct award via the G-Cloud 14 framework"
    },
    "awards": [
        {
            "id": "066831-2026-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-184778",
                    "name": "KIM Software Solutions Ltd"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-143382",
            "name": "South Yorkshire Mayoral Combined Authority",
            "identifier": {
                "legalName": "South Yorkshire Mayoral Combined Authority",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "11 Broad Street West",
                "locality": "Sheffield",
                "region": "UKE32",
                "postalCode": "S12BQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Paul Armstrong",
                "email": "paul.armstrong@southyorkshire.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.southyorkshire-ca.gov.uk/",
                "classifications": [
                    {
                        "id": "REGIONAL_AUTHORITY",
                        "scheme": "TED_CA_TYPE",
                        "description": "Regional or local authority"
                    },
                    {
                        "id": "03",
                        "scheme": "COFOG",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-184778",
            "name": "KIM Software Solutions Ltd",
            "identifier": {
                "legalName": "KIM Software Solutions Ltd",
                "id": "03691242",
                "schemeEntered": "Companies House"
            },
            "address": {
                "locality": "London",
                "region": "UKE",
                "postalCode": "W1B 5LX",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-102708",
            "name": "South Yorkshire Police",
            "identifier": {
                "legalName": "South Yorkshire Police"
            },
            "address": {
                "locality": "Sheffield",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-143382",
        "name": "South Yorkshire Mayoral Combined Authority"
    },
    "contracts": [
        {
            "id": "066831-2026-1",
            "awardID": "066831-2026-1",
            "status": "active",
            "value": {
                "amount": 131850,
                "currency": "GBP"
            },
            "dateSigned": "2026-06-12T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "language": "en"
}