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Site Steam Management and Boiler Maintenance

THE PIRBRIGHT INSTITUTE

This public procurement record has 4 releases in its history.

TenderUpdate

19 Aug 2026 at 08:44

UK4 - Tender Notice
Tender

22 Jul 2026 at 16:10

UK4 - Tender Notice
PlanningUpdate

16 Jul 2026 at 10:45

UK3 - Planned Procurement Notice
Planning

16 Jul 2026 at 10:40

UK3 - Planned Procurement Notice
Summary of the contracting process

The Pirbright Institute is seeking services to manage steam systems and maintain and repair specialised steam-generating boilers. The requirement covers boiler maintenance and repair alongside ongoing steam management, rather than the purchase of standalone equipment. The buying organisation is The Pirbright Institute, a public undertaking based at Pirbright Laboratory, Ash Road, Woking. The service is therefore suited to contractors able to support a specialist research-laboratory site and its steam infrastructure. The procurement is classified under CPV 42162000 for steam-generating boilers and CPV 50531100 for boiler repair and maintenance services. The work falls within the services category and concerns a single requirement.

The process has reached tender: the buyer invited offers through an open procedure. Bids had to be submitted electronically in English through the Institute’s e-tendering portal by 28 August 2026 at 12:00 BST. The planned award decision date was 5 October 2026 at 23:59:59 BST. The contract period is 1 December 2026 to 30 November 2029, with an optional one-year extension to 30 November 2030. The overall estimated gross value is £1,400,000; the single lot is separately recorded at AED 1,400,000. Evaluation is weighted 60% quality and 40% price. The procurement is above the applicable threshold and is identified as recurrent.

This opportunity suits specialist boiler and steam-services contractors with the engineering capability to manage steam-generating systems and maintain and repair specialised boilers in a research environment. Suppliers should be able to provide planned and responsive maintenance, fault diagnosis, repairs and reliable operational management across the contract term. The requirement is likely to favour businesses with suitably qualified technical engineers, robust health and safety processes, effective response arrangements and experience working around operational laboratory or other technically controlled sites. Contractors must have the capacity to support a substantial multi-year service commitment and, if exercised, a further year of delivery. Firms able to demonstrate strong service quality should note that quality carries greater evaluation weight than price.

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Notice Information

Notice Title

Site Steam Management and Boiler Maintenance

Notice Description

Steam Management and Boiler Maintenance and repair of specialised steam boilers

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cc92
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078751-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42162000 - Steam-generating boilers

50531100 - Repair and maintenance services of boilers

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20264 weeks ago
Submission Deadline
28 Aug 2026Expired
Future Notice Date
27 Jul 2026Expired
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
2026-10-05

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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