Planning

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Road Fleet Vehicle Telematics

TRANSPORT FOR LONDON

This public procurement record has 1 release in its history.

Planning

16 Jul 2026 at 11:21

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Transport for London has initiated a planning phase for a potential procurement process concerning a telematics and fleet management solution, titled "Road Fleet Vehicle Telematics". This project is focused within the services industry category, specifically encompassing technology domains like GPS tracking and telematics services. The contract will have a geographic scope across the United Kingdom. As part of initial planning, suppliers are invited for early market engagement through a Market Sounding Questionnaire to be submitted by 7 August 2026. The procurement process is not currently at the tender or award stage but is planning to initiate a formal process following these preliminary engagement activities.

This tender presents significant opportunities for companies specialising in telematics technology and fleet management solutions. Businesses offering integrated GPS vehicle tracking, AI-enabled driver safety systems, and scalable cloud platforms would find this project ideal. By providing end-to-end services from installation to ongoing support, companies can contribute to meeting Transport for London's comprehensive telematics needs. The opportunities for growth are substantial, particularly for firms that leverage cutting-edge technologies such as AI, machine learning, and secure IoT architecture, making this an attractive prospect for innovative tech enterprises.

How relevant is this notice?

Notice Information

Notice Title

Road Fleet Vehicle Telematics

Notice Description

Transport for London (TfL) is exploring the potential procurement of a comprehensive, scalable and future-proof GPS fleet management solution. The solution is expected to encompass vehicle tracking hardware, in-vehicle technology, telematics, safety systems and a cloud-based management platform, with the capability to support a diverse fleet operating across multiple locations. TfL is seeking to better understand market capability and available solutions that can provide an end-to-end service, including the supply, installation, configuration, ongoing support, maintenance and continuous innovation aligned with industry best practice. The likely scope of this requirement includes (but is not limited to): * Real-time GPS vehicle tracking and telematics * Driver safety and behaviour monitoring * Integrated camera systems (AI-enabled where available) * Data analytics, reporting, and API integration * Compliance support (e.g., driver hours, safety policies) * Scalable cloud-based access and mobile applications * Integration with existing fleet, fuel, and operational systems * Vehicle Immobilisation and driver identification (including EV's and plug-in hybrids) The solution should leverage modern technologies, including: * 4G / 5G connectivity (with fallback options which is not 3G) * GNSS multi-constellation tracking (GPS, GLONASS, Galileo, etc.) * AI and machine learning for driver behaviour analysis and incident detection * Edge computing within in-vehicle devices * Secure IoT architecture with encryption and cybersecurity compliance * Over-the-air (OTA) firmware/software updates Out of Scope Unless explicitly stated elsewhere, the following are not required: * Full vehicle leasing or procurement services * Non-fleet-related asset tracking (unless specified separately) * Consumer-grade tracking devices with limited commercial capability

Planning Information

TfL is undertaking early market engagement to gather market feedback in relation to a potential procurement for a telematics and fleet management solution. As part of this engagement, interested suppliers are invited to complete the Market Sounding Questionnaire (MSQ).The MSQ is available upon request from Clive.Edwards@tfl.gov.uk. The questionnaire seeks information regarding current market capabilities, innovative solutions and supplier approaches to TfL's requirements. Completed questionnaires should be submitted via email to OliviaSpellward@tfl.gov.uk and nataliegrant@tfl.gov.uk no later than 16:00 on Friday 7 August 2026. TfL may, at its discretion, invite selected suppliers to participate in follow-up discussions or clarification meetings following review of the responses received. Participation in this exercise is entirely voluntary and does not constitute a formal procurement process, pre-qualification exercise or call for competition. Responses will be used for market engagement purposes only and will not provide any advantage or disadvantage in any future procurement activity.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ccd5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067219-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

64 - Postal and telecommunications services

CPV Codes

32441300 - Telematics system

64226000 - Telematics services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20266 days ago
Submission Deadline
Not specified
Future Notice Date
7 Aug 20263 weeks to go
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR LONDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06ccd5-2026-07-16T12:21:04+01:00",
    "date": "2026-07-16T12:21:04+01:00",
    "ocid": "ocds-h6vhtk-06ccd5",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHMT-6197-NWNZ",
            "name": "Transport for London",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHMT-6197-NWNZ"
            },
            "address": {
                "streetAddress": "5 Endeavour Square",
                "locality": "London",
                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "name": "Clive Edwards",
                "email": "Clive.Edwards@tfl.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://tfl.gov.uk/",
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHMT-6197-NWNZ",
        "name": "Transport for London"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "TfL is undertaking early market engagement to gather market feedback in relation to a potential procurement for a telematics and fleet management solution. As part of this engagement, interested suppliers are invited to complete the Market Sounding Questionnaire (MSQ).The MSQ is available upon request from Clive.Edwards@tfl.gov.uk. The questionnaire seeks information regarding current market capabilities, innovative solutions and supplier approaches to TfL's requirements. Completed questionnaires should be submitted via email to OliviaSpellward@tfl.gov.uk and nataliegrant@tfl.gov.uk no later than 16:00 on Friday 7 August 2026. TfL may, at its discretion, invite selected suppliers to participate in follow-up discussions or clarification meetings following review of the responses received. Participation in this exercise is entirely voluntary and does not constitute a formal procurement process, pre-qualification exercise or call for competition. Responses will be used for market engagement purposes only and will not provide any advantage or disadvantage in any future procurement activity.",
                "dueDate": "2026-08-07T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "067219-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/067219-2026",
                "datePublished": "2026-07-16T12:21:04+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "tfl_scp_002594",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Road Fleet Vehicle Telematics",
        "description": "Transport for London (TfL) is exploring the potential procurement of a comprehensive, scalable and future-proof GPS fleet management solution. The solution is expected to encompass vehicle tracking hardware, in-vehicle technology, telematics, safety systems and a cloud-based management platform, with the capability to support a diverse fleet operating across multiple locations. TfL is seeking to better understand market capability and available solutions that can provide an end-to-end service, including the supply, installation, configuration, ongoing support, maintenance and continuous innovation aligned with industry best practice. The likely scope of this requirement includes (but is not limited to): * Real-time GPS vehicle tracking and telematics * Driver safety and behaviour monitoring * Integrated camera systems (AI-enabled where available) * Data analytics, reporting, and API integration * Compliance support (e.g., driver hours, safety policies) * Scalable cloud-based access and mobile applications * Integration with existing fleet, fuel, and operational systems * Vehicle Immobilisation and driver identification (including EV's and plug-in hybrids) The solution should leverage modern technologies, including: * 4G / 5G connectivity (with fallback options which is not 3G) * GNSS multi-constellation tracking (GPS, GLONASS, Galileo, etc.) * AI and machine learning for driver behaviour analysis and incident detection * Edge computing within in-vehicle devices * Secure IoT architecture with encryption and cybersecurity compliance * Over-the-air (OTA) firmware/software updates Out of Scope Unless explicitly stated elsewhere, the following are not required: * Full vehicle leasing or procurement services * Non-fleet-related asset tracking (unless specified separately) * Consumer-grade tracking devices with limited commercial capability",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32441300",
                        "description": "Telematics system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64226000",
                        "description": "Telematics services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-11-01T00:00:00Z",
                    "endDate": "2030-10-31T23:59:59Z"
                },
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}