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Grounds Maintenance in West Sussex

Hastoe Housing Association

This public procurement record has 1 release in its history.

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16 Jul 2026 at 21:03

UK6 - Contract Award Notice
Summary of the contracting process

Hastoe Housing Association Limited procured grounds maintenance services for its properties in the West Sussex area. The requirement covers the ongoing maintenance of housing-association grounds and related outdoor areas, rather than construction or general property repairs. The procurement was managed through South East Consortium, acting as the procuring entity under its procurement framework. The work is associated with the repair and maintenance services category, although the stated requirement is specifically grounds maintenance. The buyer is a public undertaking based in Kingston upon Thames, while delivery is focused on West Sussex. This is a single-service requirement, with one completed lot. It will suit businesses that provide grounds maintenance for housing providers or other property portfolios and can organise routine services across multiple sites in the county.

This procurement has been completed and awarded following a below-threshold limited competition. Two bids were received and both reached the final stage; both final-stage bidders were SMEs. CLEANSCAPES LIMITED was awarded the contract on 1 July 2026. The award value is £53,000 excluding VAT and £64,660 including VAT. The contract period runs from 1 August 2026 to 31 July 2028, with an option to extend annually for up to two further years, giving a maximum end date of 31 July 2030. The award was made for the single lot under the light-touch regime. The published process used limited competition rather than an open tender, and the award outcome identifies service delivery capability as the relevant basis for this grounds maintenance requirement.

Although this contract has been awarded, it gives grounds maintenance businesses a clear indication of the requirement and the type of supplier that can compete for comparable work with Hastoe Housing Association. The successful supplier is an SME, and both bidders reaching the final stage were SMEs, showing that the requirement is accessible to established smaller providers rather than limited to national facilities-management companies. A credible competitor would need to deliver reliable grounds maintenance for a housing portfolio, coordinate work across sites in West Sussex, and maintain consistent service standards throughout a multi-year arrangement. Experience serving housing associations, landlords or other managed property estates would help demonstrate fit. Businesses should also be prepared to compete through a below-threshold limited-competition route managed by South East Consortium.

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Notice Information

Notice Title

Grounds Maintenance in West Sussex

Notice Description

procurement of a grounds maintenance service in the West Sussex area of Hastoe

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cd55
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067471-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£53,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Jul 20263 months ago
Contract Period
1 Aug 2026 - 31 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hastoe Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KINGSTON UPON THAMES
Postcode
KT1 4BH
Postcode Area
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Hampton Wick & South Teddington
Westminster Constituency
Twickenham

Supplier Information

Number of Suppliers
1
Supplier Name

Cleanscapes Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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