Notice Information
Notice Title
Tranman Fleet Management System
Notice Description
The Tranman Fleet Management System automates the scheduling of essential service and maintenance of the council's fleet of vehicles and plant. The system is required to maintain continuity of service and the Council's legal obligations under the Road Traffic Act 1988. The Road Vehicles (Construction and Use) Regulations 1986 and the Good Vehicles (Licencing of Operators) Act 1995.
Procurement Information
Moving to a different supplier would incur additional costs implementation and data migration costs. To migrate to a different supplier would take 12-18 months during which time the Council would have to revert to manual processing as an interim measure. As there is currently insufficient resource in fleet to provide this function, temporary staff would need to be recruited at additional cost. The system is required to maintain continuity of service and the Council's legal obligations under the Road Traffic Act 1988. The Road Vehicles (Construction and Use) Regulations 1986 and the Good Vehicles (Licencing of Operators) Act 1995.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06cd7e
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/067563-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK5 - Transparency Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £227,000 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 17 Jul 20262 weeks ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 17 Jul 20262 weeks ago
- Contract Period
- 31 Aug 2026 - 31 Aug 2028 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- STOKE ON TRENT CITY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- STOKE-ON-TRENT
- Postcode
- ST4 1HH
- Post Town
- Stoke-on-Trent
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG2 Shropshire and Staffordshire
- Small Region (ITL 3)
- TLG23 Stoke-on-Trent
- Delivery Location
- Not specified
-
- Local Authority
- Stoke-on-Trent
- Electoral Ward
- Hartshill Park & Stoke
- Westminster Constituency
- Stoke-on-Trent Central
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/067563-2026
17th July 2026 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-06cd7e-2026-07-17T10:25:14+01:00",
"date": "2026-07-17T10:25:14+01:00",
"ocid": "ocds-h6vhtk-06cd7e",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PDQZ-1442-RZTZ",
"name": "Stoke on Trent City Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PDQZ-1442-RZTZ"
},
"address": {
"streetAddress": "Civic Centre, Glebe Street",
"locality": "Stoke-on-Trent",
"postalCode": "ST4 1HH",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG23"
},
"contactPoint": {
"email": "categorymanagement@stoke.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-01628868",
"name": "CIVICA UK LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "01628868"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PCMJ-9641-QWWM"
}
],
"address": {
"streetAddress": "Southbank Central, 30 Stamford Street",
"locality": "London",
"postalCode": "SE1 9LQ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI44"
},
"contactPoint": {
"email": "BidSupport@civica.com"
},
"roles": [
"supplier"
],
"details": {
"url": "https://www.civica.com/en-gb/",
"scale": "large",
"vcse": false
}
}
],
"buyer": {
"id": "GB-PPON-PDQZ-1442-RZTZ",
"name": "Stoke on Trent City Council"
},
"tender": {
"id": "CRN/2026/164",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Tranman Fleet Management System",
"description": "The Tranman Fleet Management System automates the scheduling of essential service and maintenance of the council's fleet of vehicles and plant. The system is required to maintain continuity of service and the Council's legal obligations under the Road Traffic Act 1988. The Road Vehicles (Construction and Use) Regulations 1986 and the Good Vehicles (Licencing of Operators) Act 1995.",
"status": "complete",
"procurementMethod": "direct",
"procurementMethodDetails": "Direct award",
"procurementMethodRationale": "Moving to a different supplier would incur additional costs implementation and data migration costs. To migrate to a different supplier would take 12-18 months during which time the Council would have to revert to manual processing as an interim measure. As there is currently insufficient resource in fleet to provide this function, temporary staff would need to be recruited at additional cost. The system is required to maintain continuity of service and the Council's legal obligations under the Road Traffic Act 1988. The Road Vehicles (Construction and Use) Regulations 1986 and the Good Vehicles (Licencing of Operators) Act 1995.",
"procurementMethodRationaleClassifications": [
{
"id": "singleSuppliersTechnicalReasons"
},
{
"id": "additionalRepeatExtensionPartialReplacement"
}
],
"lots": [
{
"id": "1",
"status": "complete",
"suitability": {
"sme": true
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
}
]
},
"awards": [
{
"id": "1",
"title": "Tranman Fleet Management System",
"status": "pending",
"value": {
"amountGross": 272400,
"amount": 227000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-01628868",
"name": "CIVICA UK LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
}
],
"deliveryAddresses": [
{
"region": "UKG23",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"contractPeriod": {
"startDate": "2026-09-01T00:00:00+01:00",
"endDate": "2028-08-31T23:59:59+01:00"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "067563-2026",
"documentType": "awardNotice",
"noticeType": "UK5",
"description": "Transparency notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/067563-2026",
"datePublished": "2026-07-17T10:25:14+01:00",
"format": "text/html"
}
],
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-07-24T23:59:59+01:00",
"status": "scheduled"
}
]
}
],
"language": "en"
}