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Tranman Fleet Management System

Stoke-on-Trent City Council

This public procurement record has 1 release in its history.

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17 Jul 2026 at 10:25

UK5 - Transparency Notice
Summary of the contracting process

Stoke-on-Trent City Council procured a fleet management system for its vehicles and plant. The Tranman system automates the scheduling of essential servicing and maintenance, supporting continuity of council services and compliance with legal duties relating to road traffic, vehicle construction and use, and goods vehicle operator licensing. The requirement is for IT services covering software development, support and related technical services. Delivery is for the council’s fleet operations in the United Kingdom, serving Stoke-on-Trent City Council. The procurement is a service requirement rather than a vehicle supply, repair workshop or general transport contract. It would suit providers of fleet management software and associated implementation, maintenance and support services for public-sector or other operational vehicle fleets.

The procurement is complete and was awarded through a direct award procedure. The council selected CIVICA UK LIMITED for the Tranman Fleet Management System. The award date was 17 July 2026, with a gross value of £272,400 (£227,000 excluding tax), and the contract period runs from 1 September 2026 to 31 August 2028. There was one completed lot, marked as suitable for SMEs. The council’s stated rationale was that changing supplier would create implementation and data-migration costs, require 12–18 months of migration, risk a return to manual processing, and require temporary fleet staff, while continuity was needed for statutory obligations. The award was made for technical and repeat or replacement reasons, with a future signature milestone due on 24 July 2026.

This award demonstrates an established requirement for specialist fleet management software supporting vehicle and plant servicing, maintenance scheduling and compliance. A credible competitor for a future requirement would need a proven system that can manage operational fleet data, schedule essential work reliably and support the council’s statutory responsibilities. It would also need strong implementation and data-migration capability: the incumbent position reflects the operational risk, staffing impact and timescale associated with moving systems. Suppliers should therefore be able to maintain service continuity while transferring records and integrating the system into existing fleet processes. The opportunity is relevant to established fleet technology providers, software support businesses and implementation partners able to deliver a complete, dependable service for a public-sector vehicle fleet.

How relevant is this notice?

Notice Information

Notice Title

Tranman Fleet Management System

Notice Description

The Tranman Fleet Management System automates the scheduling of essential service and maintenance of the council's fleet of vehicles and plant. The system is required to maintain continuity of service and the Council's legal obligations under the Road Traffic Act 1988. The Road Vehicles (Construction and Use) Regulations 1986 and the Good Vehicles (Licencing of Operators) Act 1995.

Procurement Information

Moving to a different supplier would incur additional costs implementation and data migration costs. To migrate to a different supplier would take 12-18 months during which time the Council would have to revert to manual processing as an interim measure. As there is currently insufficient resource in fleet to provide this function, temporary staff would need to be recruited at additional cost. The system is required to maintain continuity of service and the Council's legal obligations under the Road Traffic Act 1988. The Road Vehicles (Construction and Use) Regulations 1986 and the Good Vehicles (Licencing of Operators) Act 1995.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cd7e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067563-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£227,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Stoke-on-Trent City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STOKE-ON-TRENT
Postcode
ST4 1HH
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
Not specified
Local Authority
Stoke-on-Trent
Electoral Ward
Hartshill Park & Stoke
Westminster Constituency
Stoke-on-Trent Central

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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