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Managed Solutions (Vehicle Spare Parts)

Cleveland Fire Authority

This public procurement record has 1 release in its history.

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17 Jul 2026 at 14:51

Award Notice
Summary of the contracting process

Cleveland Fire Authority procured a managed vehicle spare-parts solution for its emergency and rescue vehicle fleet. The requirement covers the management and supply of vehicle parts, tyres, lubricants and workshop consumables, with the option of a one-stop service from a single provider. The service can include managed stores, with stock held on an imprest or consignment basis, so that workshop requirements can be controlled and replenished. The buyer is Cleveland Fire Authority, based in Hartlepool, and delivery activity is in the North East of England. This is a goods procurement focused on keeping fire and rescue vehicles supplied with the parts and consumables needed for maintenance and operational readiness. The relevant categories include emergency vehicles and rescue vehicles.

The procurement has reached completion and the contract was awarded to Fleet Factors. The award date was 7 April 2026 and the active contract value is £800,000. The contract was signed on 7 April 2026. It used a limited procedure: a direct award from the NEPO framework’s Managed Solutions lot, without prior publication of a call for competition. The stated rationale was that the framework lot allows requirements for vehicle parts, tyres, lubricants and workshop consumables to be directed to a single managed provider. The award was evaluated on price. The arrangement included a two-year extension option. One bid was recorded for the requirement. The procurement was covered by the Government Procurement Agreement and the contract is associated with the management of Cleveland Fire Authority’s vehicle spare-parts requirement.

This procurement demonstrates established demand from a fire and rescue authority for outsourced management of vehicle parts and workshop consumables, rather than simple ad hoc supply. Suppliers competing for similar work would need dependable access to emergency and rescue vehicle parts, tyres, lubricants and workshop consumables, together with the operational systems to manage stock for a public-sector fleet. Credible capability would include one-stop-shop provision, accurate stock control, replenishment and the ability to hold stock on an imprest or consignment basis. Suppliers should also be able to support workshop users reliably across the North East of England and demonstrate competitive pricing, since price was the stated award basis. The requirement is suited to established fleet-parts distributors or managed-stores providers with sufficient scale and supply-chain resilience.

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Notice Information

Notice Title

Managed Solutions (Vehicle Spare Parts)

Notice Description

Management of Cleveland Fire Brigades vehicle spare parts.

Lot Information

Lot 1

Management of Cleveland Fire Brigades vehicle spare parts.

Options: 2 Years extension option

Procurement Information

NEPO offers a framework with a Managed Solutions LOT to which you can direct award. This LOT covers any combination of requirements for vehicle parts, tyres, lubricant and workshop consumables, including one-stop shop provision from a single provider including a managed stores provision, with held stock on an imprest and/or consignment basis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ce0f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067891-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34114100 - Emergency vehicles

34114110 - Rescue vehicles

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£800,000 £500K-£1M

Notice Dates

Publication Date
17 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cleveland Fire Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARTLEPOOL
Postcode
TS25 5TH
Postcode Area
Cleveland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC3 Tees Valley
Small Region (ITL 3)
TLC31 Hartlepool and Stockton-on-Tees
Delivery Location
TLC North East (England)
Local Authority
Hartlepool
Electoral Ward
Fens & Greatham
Westminster Constituency
Hartlepool

Supplier Information

Number of Suppliers
1
Supplier Name

Fleet Factors Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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