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WEQAS POCT CONFERENCE VENUE AND ACCOMMODATION SERVICES 2026

Cardiff and Vale University Health Board

This public procurement record has 2 releases in its history.

Award

20 Jul 2026 at 14:14

UK6 - Contract Award Notice
Award

20 Jul 2026 at 13:34

UK5 - Transparency Notice
Summary of the contracting process

Cardiff and Vale University Health Board procured services for the WEQAS POCT Conference 2026. The requirement covered a conference venue, accommodation, catering and associated event services, including hotel meeting and conference facilities. Delivery was in Wales. NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, managed the procurement for the Health Board. This is a healthcare-related conference and events requirement rather than clinical service delivery or medical supply provision. Businesses suited to this work are likely to provide integrated venue and event packages, combining meeting facilities with accommodation, food and hospitality arrangements for conference delegates. The requirement was treated as one service lot.

The procurement has been completed and awarded through a direct award below the relevant threshold, without competition. The award was made on 20 July 2026 to T5 Operating Company. The awarded value is £31,600 excluding VAT and £37,320 including VAT. The contract period runs from 7 December 2026 to 9 December 2026. One lot was completed and awarded. The contract is for conference venue, accommodation, catering and associated event services for the WEQAS POCT Conference 2026. A contract signature milestone was scheduled for 3 August 2026. The stated procurement route was direct procurement under the applicable Welsh devolved regulations, with the requirement evaluated and concluded without a competitive tender.

This award shows that Cardiff and Vale University Health Board buys combined conference, hotel and event support for a specialist healthcare audience. A credible future competitor would need to provide a suitable meeting and conference venue, accommodation for delegates, catering and the associated coordination needed to deliver these services as one package. Suppliers with an established hotel, conference or events operation in Wales would be well placed, particularly where they can manage venue logistics, guest accommodation and hospitality together. The requirement is relevant to large hospitality businesses and integrated event-service providers rather than suppliers offering only clinical, accommodation or catering services in isolation. Experience delivering professional conferences would strengthen a supplier’s position when this buyer next tests similar demand.

How relevant is this notice?

Notice Information

Notice Title

WEQAS POCT CONFERENCE VENUE AND ACCOMMODATION SERVICES 2026

Notice Description

Provision of conference venue, accommodation, catering and associated event services for the WEQAS POCT Conference 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cec9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068279-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55120000 - Hotel meeting and conference services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£31,600 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
20 Jul 20262 months ago
Contract Period
7 Dec 2026 - 9 Dec 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff and Vale University Health Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

T5 Operating Company

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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