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St Edmunds College Fire Suppression System Service Contract

ST EDMUND'S COLLEGE CAMBRIDGE

This public procurement record has 1 release in its history.

Tender

20 Jul 2026 at 15:12

UK4 - Tender Notice
Summary of the contracting process

St Edmund’s College, University of Cambridge, is procuring fire suppression system services for its facilities at Mount Pleasant, Cambridge CB3 0BN. The requirement covers the repair and maintenance of firefighting equipment and fire suppression systems. St Edmund’s College is the buying organisation, with SSC Partnership Limited acting as its procurement agent. The work is a service contract for the College’s existing fire suppression facilities. Suppliers can arrange a visit to the site to understand the layout and current facilities before preparing their bids; the visit is optional. The opportunity is reserved for small and medium-sized enterprises and voluntary, community or social enterprises located in the United Kingdom.

The procurement has reached tender: the buyer invited offers through a below-threshold open competition. Bids must include the completed Procurement Specific Questionnaire and Invitation to Tender response, submitted electronically through the SSC Partnership In-Tend portal. The submission deadline set in the tender description is 19 August 2026 at 12 noon; the structured tender period records 19 August 2026 at 23:59. An optional site visit is planned for 3 August 2026 at 9:00 am. The contract is planned to run from 1 September 2026 to 31 August 2029, with an option to extend by up to 24 months, giving a maximum end date of 31 August 2031. The published gross tender value is £0, while the lot value is recorded as AED 0. Award is based on the most advantageous tender using the detailed criteria in the ITT.

This opportunity suits firms that maintain, inspect, service or repair fire suppression systems and associated firefighting equipment in institutional or similar premises. Suppliers should be able to assess existing facilities, understand site layouts, prepare a complete technical and commercial response, and deliver ongoing services throughout the initial three-year term and any extension. Bidders must complete all sections of the Invitation to Tender and Procurement Specific Questionnaire, including the information required for evaluation. The procurement is specifically suitable for UK-based SMEs and voluntary, community or social enterprises, so smaller specialist providers may be well placed to compete. An optional site visit provides an opportunity to examine the facilities directly before submitting a bid.

How relevant is this notice?

Notice Information

Notice Title

St Edmunds College Fire Suppression System Service Contract

Notice Description

SSC Partnership (the Agent) on behalf of St Edmunds College, University of Cambridge are currently out to tender for the provision of Fire Suppression System Services. This procurement is being run under the open procedure, which is a formal bidding procedure, under which the contract is advertised, and all interested organisation/consortium can bid. This ITT provides further details of the proposal and process for submitting bids. All Bidders are required to complete the ITT document in order to submit their completed Bid. Bids must comprise both the Procurement Specific Questionnaire (PSQ) and ITT response documents . All aspects of the ITT should be completed in full and submitted as part of a Bid. The ITT aims to: Provide information to Bidders on the Procurement and the opportunities available; Set out clearly the Authority's requirements; Provide information on the Authority's approach to the open procedure process; Set out the deliverables required from Bidders; and Set out the evaluation criteria and weightings that the Authority will use to assess Bids. Following the submission of Bids, the Authority expects to undertake an evaluation process to identify which Bid is the most advantageous tender (MAT) and will be put forward for consideration to be awarded the Contract. The Agent on behalf of the Authority is using the In-Tend portal for the Procurement Process. https://in-tendhost.co.uk/sscpartnership ("the Procurement Portal"). Suppliers that would like to take part in this tender process are invited to "Express Interest" upon which the will be given access to the full tender documentation delivery through this e-tendering system. When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the "My Tenders" area of this website and selecting the "View Details" button of this project. The deadline for submissions of the tender will be 19th August at 12 noon. Arrangements will be made for Companies to visit St Edmund's College, University of Cambridge, Mount Pleasant, Cambridge CB3 0BN and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on Monday 3rd August 2026 at 9:00am. Please note that the site visit is not mandatory to submit a bid. Please allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

Lot Information

Lot 1

Renewal: The Authority will sign a contract with the successful Company for a period of 36 Months (3 Years) with the option to extend it for up to a further 24 Months (2 Years). The maximum contract term is 5 years inclusive of the extension period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cf0d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068336-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

CPV Codes

35111500 - Fire suppression system

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20261 months ago
Submission Deadline
19 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST EDMUND'S COLLEGE CAMBRIDGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB3 0BN
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Cambridge
Electoral Ward
Castle
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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