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Power Doors Gates and Barriers PPM

Herefordshire Council

This public procurement record has 2 releases in its history.

TenderCancellation

19 Aug 2026 at 13:53

UK12 - Procurement Termination Notice
Tender

20 Jul 2026 at 15:52

UK4 - Tender Notice
Summary of the contracting process

Herefordshire Council sought a single supplier to provide regulatory maintenance and servicing for powered doors, gates and automatic barriers across its estate in Herefordshire. The requirement covers repair and maintenance services for building installations and related maintenance services. Work is intended to keep powered access equipment compliant, serviced and operating safely, with maintenance schedules expected to conform to the Building Engineering Services Association’s SFG20 industry standard. The council is the public-sector buyer and the service is delivered on its estate rather than for a single named site. This opportunity therefore suits a provider able to manage a portfolio of powered doors, gates and automatic barriers for a local authority, including planned preventative maintenance and regulatory servicing.

The process reached tender: Herefordshire Council invited offers through a below-threshold open competition. Questions were due by 3 August 2026 at 12:00, and tender responses by 10 August 2026 at 12:00. The contract was planned to run from 1 September 2026 to 31 August 2028, with two one-year extensions available at the council’s discretion and a maximum end date of 31 August 2030. The single lot had an estimated value of £160,000 excluding VAT, or £192,000 including VAT. The award basis was 100% price. Electronic submission was allowed, with tender documents and responses handled through the council’s specified online procurement system. The procurement was subsequently cancelled on 19 August 2026.

This requirement suits specialist access-equipment maintenance contractors with the technical capability to inspect, service, repair and maintain powered doors, gates and automatic barriers across multiple council properties. Suppliers should be able to provide regulatory maintenance in line with BESA SFG20 industry-standard maintenance schedules and manage the planned preventative maintenance needs of an estate-wide equipment portfolio. A single supplier was sought, so the opportunity favours a business with sufficient operational capacity, qualified engineers and service-management arrangements to deliver consistently across Herefordshire. The stated suitability for small and medium-sized enterprises indicates that an SME with the relevant technical expertise and resources could compete. Because evaluation was based entirely on price, bidders would need to offer a competitive cost for the required maintenance service.

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Notice Information

Notice Title

Power Doors Gates and Barriers PPM

Notice Description

Herefordshire Council, wishes to appoint a single supplier to conduct the regulatory maintenance and servicing of powered doors, gates and automatic barriers on its estate. The requisite services are expected to conform to BESA's SFG20 industry standard maintenance schedules.

Lot Information

Lot 1

Renewal: Two 1 year extensions are available about the Council's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cf22
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079013-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
£160,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20263 weeks ago
Submission Deadline
10 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Herefordshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Postcode Area
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG11 Herefordshire, County of
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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