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HCC July 2026 - A Contract for the Provision of Measured Term Contract Mechanical and Electrical, Planned, Reactive and Minor Works

HERTFORDSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

21 Jul 2026 at 12:19

UK4 - Tender Notice
Summary of the contracting process

The Hertfordshire County Council is inviting tenders for a substantial contract titled "HCC July 2026 – A Contract for the Provision of Measured Term Contract Mechanical and Electrical, Planned, Reactive and Minor Works," within the industry category of repair and maintenance services and related installation works. With a value of approximately £18 million gross and £15 million net in currency terms, the contract is expected to span an initial three-year term, starting from 1st March 2027 and concluding on 28th February 2030, with potential extensions up to February 2032. The procurement is in the tender stage under an open procedure, with platforms available for electronic submission. Interested parties need to express interest and opt-in to access full procurement documents, with key deadlines set as the final submission by noon on 8th September 2026 and enquiry period closure on 10th August 2026.

This tender opens significant opportunities for businesses specialising in mechanical and electrical repair and maintenance, HVAC installation, and similar services. Companies with the ability to offer high-quality and responsive repair services within set budgets and deadlines will be well-positioned to compete in this procurement. Given the extensive contract value and the scope encompassing multiple sites within Hertfordshire, larger enterprises or those with robust service delivery capabilities may find this an attractive business development opportunity. Additionally, firms that have experience in managing contracts with potentially evolving requirements, due to local government reorganisation, may find themselves particularly suited to winning this tender.

How relevant is this notice?

Notice Information

Notice Title

HCC July 2026 - A Contract for the Provision of Measured Term Contract Mechanical and Electrical, Planned, Reactive and Minor Works

Notice Description

Hertfordshire County Council have a requirement for the Provision of Measured Term Works - Mechanical and Electrical, Planned, Reactive and Minor Works. This is the re-procurement of HCC2516966 that was discontinued due to affordability. The works comprises of planned servicing and the responsive repair of mechanical and electrical services for a period that includes 24 hours per day over 365 days per annum, incorporating an emergency repair service for the properties as listed in the MTC Site List M&E and planned preventative maintenance within the properties as listed in HCC2617863 MTC M&E PPM Pricing Schedule. Sites may be added or deleted from the list during the period of the Contract. Therefore, whilst the advertised value in the Contract Notice averages at PS3m per annum, this is only to allow for any possible increase in sites during the Contract period. You should work on the basis that the actual annual budget is PS2.7m, and that works will be demand managed to stay within this annual budget as much as possible. The Form of Contract will be the Joint Contracts Tribunal Standard Form of Measured Term Contract 2024 Edition incorporating the amendments detailed in the Specification. Full details are in the tender document set. The Council will procure this Contract using the Open Procedure as defined in the Procurement Act 2023. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 8th September 2026. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF unless otherwise requested and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the Contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. Please Note: The TUPE Employee Liability Information for this procurement has been provided along with other documentation for this procurement. TUPE related information must be protected as personal data in accordance with the requirements of Data Protection legislation and must also be kept confidential. By clicking on the View Details button and accessing the documentation for this procurement, Tenderers agree: a)To undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party . b)That under no circumstances will any of the information be disclosed by your organisation or your personnel to any third party without the Council's prior consent in writing. c)That the information supplied will be stored securely and destroyed or returned to the Council, after your Organisation's bid has been submitted or you decide not to proceed with a tender submission. d)That you will indemnify the Council for any losses, arising from your breach or breach by any of your personnel of these confidentiality requirements specified above and data protection requirements in relation to TUPE Employee Liability Information. e) The requirements above apply whether the supplier uploads a tender response to this procurement or not. To access this opportunity please visit https://in- tendhost.co.uk/supplyhertfordshire/aspx/Home. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00. The Council reserves the right at any time to cease the procurement process and not award the Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. In February 2025 the UK Government formally invited Hertfordshire County Council (the "Council") and the various district and borough Councils of Hertfordshire (see attached - District and borough councils | Hertfordshire County Council) to develop proposals for local government reorganisation in Hertfordshire which is likely to result in the current two-tier system of local government being reorganised into a single tier of local government with one or more unitary councils for the whole of the Hertfordshire area. If implemented, local government reorganisation is currently expected to take effect in April 2028 and, on that date, the existing two-tier councils will be dissolved and replaced by one or more new unitary authorities. Existing contracts held by the Council and the district and borough Councils of Hertfordshire are expected to transfer to their successor authorities on vesting day in accordance with the Local Government and Public Involvement in Health Act 2007 and the Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008. These reforms will be subject to a decision of the Secretary of State and could be subject to change at any time. As these reforms may occur during the term of this contract and result in changes to the form, structure, size and shape of local government in Hertfordshire, they are a known risk to the Council within the meaning of paragraph 6, Schedule 8 of the Procurement Act 2023 (Act) in that the reforms could jeopardise the satisfactory performance of the contract but because the nature and extent of the reforms are presently unknown, it is not possible to address the risks in the contract. If these risks materialise, the contract may need to be modified under paragraph 5 of Schedule 8 of the Act. Such modification could include, but not be limited to, the need to replace the contracting authority with a successor public authority and/or vary the structure, scope, nature and/or geographical location/boundary within which the contract is delivered. Tenderers should note that any variation(s) to the terms and conditions of the contract will be made in accordance with its terms.

Lot Information

Lot 1

Renewal: The Contract period is for an initial term of three years with the option to extend for up to 24 months on an annual basis. Therefore, the maximum Contract period could be five years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cfd6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068696-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45259300 - Heating-plant repair and maintenance work

45320000 - Insulation work

45331000 - Heating, ventilation and air-conditioning installation work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£15,000,000 £10M-£100M
Lots Value
£15,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 2026Yesterday
Submission Deadline
8 Sep 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
2030-07-21

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HERTFORDSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STEVENAGE
Postcode
SG1 2FQ
Post Town
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
Stevenage
Electoral Ward
Symonds Green
Westminster Constituency
Stevenage

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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