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PROVISION OF MAINTENANCE OF THE CHILLER UNITS AT THE BRITISH EMBASSY KINSHASA, DEMOCRATIC REPUBLIC OF CONGO

Foreign Commonwealth and Development Office

This public procurement record has 1 release in its history.

Tender

21 Jul 2026 at 13:29

UK4 - Tender Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office is procuring chiller maintenance services and parts for Trane chiller units at the British Embassy in Kinshasa, Democratic Republic of Congo. The requirement covers planned and responsive maintenance of the embassy’s chiller equipment, including replacement of bespoke parts where these become necessary during the contract. The work is classified as repair and maintenance services. Suppliers will be expected to carry out the works in line with the chiller manufacturer’s recommendations and to provide supporting evidence when requested. This is a single-service requirement for an overseas diplomatic estate, so bidders should be able to arrange delivery and engineering support in Kinshasa, either directly or through suitable local delivery arrangements.

The process has reached tender: the buyer invited offers through a below-threshold open competition. Enquiries could be submitted until 31 July 2026 at 16:00, and bids were due by 5 August 2026 at 16:00. Electronic submission was allowed through the buyer’s online tendering system. The contract is scheduled to run from 1 November 2026 to 31 October 2028, with a possible extension to 31 October 2029. Its estimated gross value is £81,000. The procurement has one lot. The award decision will assess the supplier’s ability to provide chiller maintenance and parts, authorisation and competence to service Trane units, evidence of manufacturer accreditation or equivalent experience, and confirmation that proposed works follow manufacturer recommendations. Bespoke part replacements may be ordered if required.

This opportunity suits specialist commercial refrigeration, air-conditioning and chiller maintenance contractors with experience servicing Trane equipment. Strong bidders will be able to demonstrate manufacturer accreditation or equivalent, demonstrable technical experience, and the competence to diagnose faults, maintain chiller units and supply compatible replacement parts. Suppliers should have quality-control processes that ensure work follows manufacturer recommendations and should be prepared to provide evidence of competence or authorisation when requested. The requirement also favours businesses able to support an embassy operation in Kinshasa, including those with established international, regional or local engineering coverage and reliable parts logistics. Contractors should have sufficient capacity to deliver ongoing maintenance, respond to emerging replacement-part needs and sustain service standards across the contract period.

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Notice Information

Notice Title

PROVISION OF MAINTENANCE OF THE CHILLER UNITS AT THE BRITISH EMBASSY KINSHASA, DEMOCRATIC REPUBLIC OF CONGO

Notice Description

The supplier will provide chiller maintenance services & parts to the British Embassy Kinshasa to service Trane chiller units, with evidence provided on request (manufacturer accreditation or equivalent demonstrable experience). The supplier must provide confirmation that all works align with manufacturer recommendations.

Lot Information

Lot 1

Options: If there are bespoke part replacements that become required within the contract period that was not captured in the contract.

Renewal: The supplier has provided satisfactoriy service and has shown confirmation that all works align with the chillers manufacturer recommendations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cfda
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068703-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£81,000 Under £100K
Lots Value
£81,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20262 months ago
Submission Deadline
5 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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