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Access HR system upgrade and integration of ATS and LMS

Acis Group Limited

This public procurement record has 3 releases in its history.

Award

03 Sep 2026 at 14:46

UK7 - Contract Details Notice
Award

14 Aug 2026 at 17:03

UK6 - Contract Award Notice
Award

21 Jul 2026 at 16:25

UK5 - Transparency Notice
Summary of the contracting process

ACIS GROUP LIMITED procured an upgrade from its existing Access HR software to the Access HR platform, including Evo Premium. The requirement retains screening, expenses and payroll functionality and integrates Access’s Learning Management System (LMS) and Applicant Tracking System (ATS) with the upgraded HR system. The procurement therefore covers human resources and time-accounting software, associated platform integration and continuing payroll-related functionality. The work is for ACIS Group Limited, a sub-central public authority based in Gainsborough, and is delivered across the United Kingdom. The requirement is centred on the Access software environment rather than a standalone replacement HR system, with the aim of keeping existing services while adding the new platform, LMS and ATS capabilities.

The procurement is complete and was awarded directly to Access UK Limited under a single completed lot. The award date was 21 July 2026, the contract was signed on 27 August 2026, and the contract runs from 1 November 2026 to 31 October 2030, with a maximum extent to 1 November 2030. Its value is £555,021 excluding VAT and £666,026 including VAT. The contract may renew annually after the initial four-year term on a rolling basis. ACIS used a direct award because it already had Access HR software and related payroll, screening, expenses and early-pay services and was upgrading to the supplier’s new platform. The stated legal rationale is exclusive intellectual property or other exclusive rights.

This award identifies a buyer with an established requirement for an integrated Access HR environment covering payroll, screening, expenses, early-pay functionality, applicant tracking and learning management. Suppliers well placed for any future requirement would need strong capability in HR software upgrades and integration, particularly within the Access product ecosystem, while preserving existing business-critical services during platform change. Relevant experience would include connecting ATS and LMS applications to a core HR platform, supporting payroll continuity and managing data and process integration across a growing organisation. The buyer’s stated expectation of growth also points to the importance of scalable software, implementation capacity and ongoing support. Experience delivering comparable multi-function HR platform renewals for public or similarly structured organisations would strengthen credibility.

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Notice Information

Notice Title

Access HR system upgrade and integration of ATS and LMS

Notice Description

Upgrading Access HR to Access HR system inc. Evo Premium. Retaining functionality of screening, expenses and payroll services. In addition integrating a Learning Management System (LMS) and Applicant Tracking System (ATS).

Procurement Information

Acis Group Ltd currently has Access HR software and payroll services plus screening, expenses, earlypay. The Access HR software is being upgraded to another platform very soon. We are continuing with this software and upgrading to the new platform. In addition we are integrating Access LMS and Access ATS into the new Access HR system platform.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d02e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083533-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£555,021 £500K-£1M
Contracts Value
£555,021 £500K-£1M

Notice Dates

Publication Date
3 Sep 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Jul 20262 months ago
Contract Period
1 Nov 2026 - 31 Oct 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Acis Group Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GAINSBOROUGH
Postcode
DN21 1GG
Postcode Area
Doncaster
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
Not specified
Local Authority
West Lindsey
Electoral Ward
Gainsborough South-West
Westminster Constituency
Gainsborough

Supplier Information

Number of Suppliers
1
Supplier Name

Access UK Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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