Planning

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

South Africa Conference

LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE

This public procurement record has 1 release in its history.

Planning

22 Jul 2026 at 08:31

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London School of Hygiene & Tropical Medicine is in the planning stage of a procurement process for venue hire and events management services related to a conference in South Africa scheduled for October 2027. This project falls under the services industry category, specifically hotel meeting and conference services, and event services. The procurement process is currently in the market engagement phase, with a deadline of 31st July 2026 for interested suppliers to submit their responses. The buying organisation is based in London, United Kingdom, and plans to determine the best route to market following this engagement. The total indicative value of the contract is GBP 150,000 net, with a gross amount of GBP 180,000, indicating a significant opportunity for suppliers.

This procurement presents substantial growth opportunities for businesses involved in venue hire, conference services, and event management, particularly those with experience in international events, given the conference's South African location. The tender is above the threshold and includes lots suitable for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). Businesses that can offer competitive and high-quality services may find this an ideal opportunity to expand their operations and establish partnerships within the public sector. The procurement method aims to be inclusive, offering diverse businesses a chance to contribute innovative solutions to the conference in question.

How relevant is this notice?

Notice Information

Notice Title

South Africa Conference

Notice Description

Requirement for Venue hire and events management for a conference in South Africa taking place in October 2027

Planning Information

In order to understand the market, solutions and potential tenderers LSHTM requests interested suppliers respond to the questions below. Responses should be submitted through the e-tendering system message facility. The information provided will be used by the LSHTM project team to decide the best route to market, inform and develop the business case, invitation to tender and other documentation, it will not be used as a means of comparison or evaluation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d06c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068970-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

55120000 - Hotel meeting and conference services

79952000 - Event services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 2026Today
Submission Deadline
Not specified
Future Notice Date
28 Aug 20262 months to go
Award Date
Not specified
Contract Period
25 Oct 2027 - 23 Dec 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC1E 7HT
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06d06c-2026-07-22T09:31:03+01:00",
    "date": "2026-07-22T09:31:03+01:00",
    "ocid": "ocds-h6vhtk-06d06c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHBN-2917-QXQQ",
            "name": "London School of Hygiene & Tropical Medicine",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHBN-2917-QXQQ"
            },
            "address": {
                "streetAddress": "Keppel Street,",
                "locality": "London",
                "postalCode": "WC1E 7HT",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI31"
            },
            "contactPoint": {
                "name": "Sian Goodchild",
                "email": "Sian.Goodchild@lshtm.ac.uk",
                "telephone": "+44 2079588328"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.lshtm.ac.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHBN-2917-QXQQ",
        "name": "London School of Hygiene & Tropical Medicine"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "In order to understand the market, solutions and potential tenderers LSHTM requests interested suppliers respond to the questions below. Responses should be submitted through the e-tendering system message facility. The information provided will be used by the LSHTM project team to decide the best route to market, inform and develop the business case, invitation to tender and other documentation, it will not be used as a means of comparison or evaluation.",
                "dueDate": "2026-07-31T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "068970-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/068970-2026",
                "datePublished": "2026-07-22T09:31:03+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "LSHTM-2026-046",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "South Africa Conference",
        "description": "Requirement for Venue hire and events management for a conference in South Africa taking place in October 2027",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55120000",
                        "description": "Hotel meeting and conference services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79952000",
                        "description": "Event services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 180000,
            "amount": 150000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "additionalProcurementCategories": [
            "goods"
        ],
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "LOT-0000",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-10-25T00:00:00Z",
                    "endDate": "2027-12-23T23:59:59Z"
                },
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-08-28T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}