E-Bikes | D3 Tenders

Notice Information

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Notice Title

E-Bikes

Notice Description

Stoke-on-Trent City Council is seeking to provide residents and visitors with a wider range of sustainable, accessible and affordable travel options, particularly for short-distance journeys. Encouraging a shift away from private car use supports both local and national policy objectives relating to decarbonisation, air quality improvement, and public health outcomes. Travel behaviour data consistently shows that a significant proportion of car trips are relatively short in length. National evidence indicates that approximately 70% of car journeys are under five miles, and around 25% are less than one mile. Many of these trips have the potential to be undertaken by alternative modes, provided that convenient, reliable and attractive options are available. In Stoke-on-Trent, factors such as topography, perceived travel time, and accessibility barriers can limit the uptake of traditional cycling. Electrically assisted bicycles (e-bikes) offer a practical solution to these challenges by reducing physical effort, extending feasible travel distances, and making cycling more inclusive for a broader range of users, including those with lower fitness levels or mobility constraints. The scheme will provide residents and visitors with a convenient, accessible and sustainable alternative to private car use, particularly for short-distance journeys, while supporting the Council's wider transport, environmental and public health objectives. The key objectives are to: * Appoint a delivery partner to design, implement and operate an e-bike hire scheme within the city, based on a commercially viable model * Introduce a fleet of approximately 800-1,000 e-bikes, scaled appropriately to ensure visibility, accessibility and network coverage across key locations within Stoke-on-Trent * Improve local connectivity by enabling short trips between residential areas, town centres, transport hubs, employment sites and visitor destinations * Encourage modal shift away from private car use, contributing to reduced congestion, improved air quality and lower carbon emissions * Increase participation in cycling by overcoming barriers such as topography and fitness levels through the use of electrically assisted bicycles * Ensure high-quality service delivery, including reliable availability, effective maintenance, and appropriate parking controls (e.g. geo-fencing) to minimise negative impacts on the public realm * Secure robust data sharing arrangements to enable monitoring of usage, performance, and outcomes, supporting ongoing evaluation and future decision-making * Minimise financial risk to the Council by seeking a commercially sustainable model, with no requirement for ongoing subsidy where possible * Enable future scalability, allowing the scheme to expand or adapt based on demand, performance and funding opportunities

Planning Information

Stoke-on-Trent City Council is undertaking market engagement to inform the development of a future e-bike concession scheme. As the Council does not currently operate an e-bike hire service, this engagement represents an important opportunity to gain a better understanding of the market, available service models and the practical considerations associated with introducing a public e-bike scheme for the first time. Interested providers are invited to attend a one-to-one meeting of approximately 2 hours (including e-bike demonstration & trial) during August 2026. The purpose of these meetings is to facilitate an open discussion with the market and gather information that will assist the Council in developing an appropriate procurement strategy and specification. The discussions will focus on, but will not be limited to, the following topics: • Fleet size and deployment strategy, including views on the proposed fleet of 800-1,000 e-bikes. • Commercial models and revenue-sharing expectations. • Contract length and mobilisation requirements. • Parking management arrangements and geo-fencing functionality. • User sanctions and enforcement measures for inappropriate parking or misuse. • Maintenance arrangements, battery charging and fleet rebalancing. • Accessibility considerations and inclusive service design. • Data sharing capabilities and reporting arrangements, including: o Real-time and historic usage data. o Origin and destination data. o Trip volumes and journey patterns. o User demographics (where available and GDPR compliant). o Demand hotspots and underutilised areas. o API access and dashboard functionality. o Data formats and reporting frequency. o Opportunities to utilise scheme data to support future transport planning, active travel investment and wider policy development. • Integration with wider transport networks and sustainable travel initiatives. • Lessons learned from comparable local authority schemes. • Key risks, opportunities and critical success factors for implementing an e-bike scheme in Stoke-on-Trent. As part of the market engagement, the Council would also welcome the opportunity to trial e-bikes to gain a better understanding of the user experience, functionality, and operational aspects of the service. Any such trial is intended solely to help inform the Council's understanding of the market and the development of the specification. It will not form part of any supplier assessment or evaluation, nor will it provide any provider with an advantage or disadvantage in any subsequent procurement process. The engagement meetings are intended to be informal, open discussions rather than formal presentations. Providers are welcome to support the discussion with presentation slides, handouts or other materials should they wish; however, there is no expectation or requirement to do so. The Council's primary objective is to engage in constructive dialogue with providers to better understand the market and gather information relevant to the topics outlined above. Providers wishing to participate should register their interest by emailing Dasa.Kucharkova@stoke.gov.uk, confirming their preferred meeting date from the following options: • 10th August 2026 • 18th August 2026 • 20th August 2026 Please confirm your participation no later than 6th August 2026. Meeting slots will be allocated on a first-come, first-served basis, subject to availability. Participation in this market engagement exercise is entirely voluntary and will not confer any advantage or disadvantage in any subsequent procurement process. Information obtained during the engagement will be used solely to inform the Council's procurement approach, specification development and understanding of the market.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-06d076
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/068991-2026
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: UK2 - Preliminary Market Engagement Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: Not specified
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

34000000 - Transport equipment and auxiliary products to transportation

63712400 - Parking services

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 22 Jul 2026Today
Submission Deadline: Not specified
Future Notice Date: 31 Aug 20262 months to go
Award Date: Not specified
Contract Period: 31 Mar 2027 - 31 Mar 2030 3-4 years
Recurrence: Not specified

Notice Status

Tender Status: Planning
Lots Status: Planning
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: STOKE ON TRENT CITY COUNCIL
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: STOKE-ON-TRENT
Postcode: ST4 1HH
Post Town: Stoke-on-Trent
Country: England
Major Region (ITL 1): TLG West Midlands (England)
Basic Region (ITL 2): TLG2 Shropshire and Staffordshire
Small Region (ITL 3): TLG23 Stoke-on-Trent
Delivery Location: TLG23 Stoke-on-Trent
Local Authority: Stoke-on-Trent
Electoral Ward: Hartshill Park & Stoke
Westminster Constituency: Stoke-on-Trent Central

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/068991-2026
22nd July 2026 - Preliminary market engagement notice on Find a Tender

Notice URLs

https://www.legislation.gov.uk/ukpga/2023/54/contents

Open Contracting Data Standard (OCDS)

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JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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