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SYP - Digital Asset Management System Extension

South Yorkshire Mayoral Combined Authority

This public procurement record has 1 release in its history.

Award

22 Jul 2026 at 13:53

Award Notice
Summary of the contracting process

South Yorkshire Mayoral Combined Authority procured the first 12-month extension of South Yorkshire Police’s Digital Asset Management System. The requirement concerns continued use and support of a digital asset management system under the original framework call-off contract, serving South Yorkshire Police. The buying organisation is based in Sheffield, and delivery is in South Yorkshire. This is a public-sector technology services requirement associated with policing and public order and safety. The original call-off was made through South Yorkshire Police’s Digital Asset Management System Framework, which indicates a requirement for a specialist system rather than a one-off supply of equipment. The extension relates to the existing service arrangement and its ongoing operation for the police force.

The procurement is complete and has been awarded through a limited procedure without prior publication of a competition. The contract was awarded to NICE Systems UK on 1 July 2026, with a signed active contract valued at £392,203. The opportunity covered the first 12-month extension of an original five-year call-off contract, which included four optional 12-month extensions; three extension options remain. The stated award criterion was price, and one bid was recorded. The procurement record identifies one lot, although that lot is marked cancelled while the associated award and contract are active. The process was justified as falling outside the relevant directive’s scope, with the original call-off notice published on 26 July 2022.

This procurement is evidence of continuing demand from South Yorkshire Police for a specialist digital asset management system and its associated service provision. Competitors would need a product and delivery capability suited to police use, including the secure management, storage, retrieval and controlled use of digital assets in an operational public-sector environment. Experience delivering or supporting comparable systems would help establish credibility, particularly where continuity with an existing platform and framework-based call-off arrangements matter. Suppliers should also be able to compete on price, since price was the stated award basis. The incumbent was NICE Systems UK, a large supplier, so future competitors would need sufficient organisational capacity to support a police service and sustain the system over an extended contract arrangement.

How relevant is this notice?

Notice Information

Notice Title

SYP - Digital Asset Management System Extension

Notice Description

This is the first 12-month extension option for the Digital Asset Management System for South Yorkshire Police, under the original call-off contract. A modification notice cannot be completed as it cannot be linked to the previous contract award notice. This is due to not being able to select notices under South Yorkshire Police, now that we are under South Yorkshire Mayoral Combined Authority.

Lot Information

Lot 1

South Yorkshire Police called off a contract via South Yorkshire Police's Digital Asset Management System Framework. The contract was awarded for a period of 5 years, with 4 optional 12 month extensions. This is for the first 12-month extension option.

Options: There are 3 extension options remaining.

Procurement Information

The notice for the call-off contract was published on 26 July 2022. This cannot be linked to this notice or a modification notice due to being listed under a different organisation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d0e6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069194-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75241100 - Police services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£392,203 £100K-£500K

Notice Dates

Publication Date
22 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Yorkshire Mayoral Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

NICE SYSTEMS UK LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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