Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

SYP - Digital Asset Management System Extension

SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Award

22 Jul 2026 at 12:53

Award Notice
Summary of the contracting process

The South Yorkshire Mayoral Combined Authority, based in Sheffield, has successfully completed a procurement process for extending the Digital Asset Management System for South Yorkshire Police. This contract award, under the services category for police services, involves a notable collaboration with NICE Systems UK, and encompasses a monetary value of £392,203. The extension is part of an existing five-year framework with four optional 12-month extensions, and this marks the first year of extension. The procurement method applied was limited, notably proceeding without prior publication due to its specific categorisation outside the typical directive scope. This award stage formalises the continuation of the framework from 1st July 2026, ensuring ongoing operational support for digital asset management under the authority's jurisdiction.

This tender offers substantial business growth opportunities, especially for firms that specialise in digital asset management technological solutions, providing advanced systems for public safety sectors. Companies with expertise in servicing large-scale public contracts, particularly those with a background in police or security services, are poised to benefit. The framework's nature encourages businesses capable of sustaining long-term commitments with adaptable extension plans, highlighting the potential for continued partnership and supply of cutting-edge tech solutions to meet public sector needs. Businesses that can navigate and thrive within specific procedural procurement processes will find this sector particularly accommodating for growth.

How relevant is this notice?

Notice Information

Notice Title

SYP - Digital Asset Management System Extension

Notice Description

This is the first 12-month extension option for the Digital Asset Management System for South Yorkshire Police, under the original call-off contract. A modification notice cannot be completed as it cannot be linked to the previous contract award notice. This is due to not being able to select notices under South Yorkshire Police, now that we are under South Yorkshire Mayoral Combined Authority.

Lot Information

Lot 1

South Yorkshire Police called off a contract via South Yorkshire Police's Digital Asset Management System Framework. The contract was awarded for a period of 5 years, with 4 optional 12 month extensions. This is for the first 12-month extension option.

Options: There are 3 extension options remaining.

Procurement Information

The notice for the call-off contract was published on 26 July 2022. This cannot be linked to this notice or a modification notice due to being listed under a different organisation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d0e6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069194-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75241100 - Police services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£392,203 £100K-£500K

Notice Dates

Publication Date
22 Jul 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Jun 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

NICE SYSTEMS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06d0e6-2026-07-22T13:53:59+01:00",
    "date": "2026-07-22T13:53:59+01:00",
    "ocid": "ocds-h6vhtk-06d0e6",
    "initiationType": "tender",
    "tender": {
        "id": "2020-2121",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "SYP - Digital Asset Management System Extension",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "75241100",
            "description": "Police services"
        },
        "mainProcurementCategory": "services",
        "description": "This is the first 12-month extension option for the Digital Asset Management System for South Yorkshire Police, under the original call-off contract. A modification notice cannot be completed as it cannot be linked to the previous contract award notice. This is due to not being able to select notices under South Yorkshire Police, now that we are under South Yorkshire Mayoral Combined Authority.",
        "lots": [
            {
                "id": "1",
                "description": "South Yorkshire Police called off a contract via South Yorkshire Police's Digital Asset Management System Framework. The contract was awarded for a period of 5 years, with 4 optional 12 month extensions. This is for the first 12-month extension option.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "There are 3 extension options remaining."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKE3"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "The notice for the call-off contract was published on 26 July 2022. This cannot be linked to this notice or a modification notice due to being listed under a different organisation."
    },
    "awards": [
        {
            "id": "069194-2026-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-03403044",
                    "name": "NICE Systems UK"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-143382",
            "name": "South Yorkshire Mayoral Combined Authority",
            "identifier": {
                "legalName": "South Yorkshire Mayoral Combined Authority",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "11 Broad Street West",
                "locality": "Sheffield",
                "region": "UKE32",
                "postalCode": "S12BQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Laura Betts",
                "email": "laura.betts@southyorkshire.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.southyorkshire-ca.gov.uk/",
                "classifications": [
                    {
                        "id": "BODY_PUBLIC",
                        "scheme": "TED_CA_TYPE",
                        "description": "Body governed by public law"
                    },
                    {
                        "id": "03",
                        "scheme": "COFOG",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-03403044",
            "name": "NICE Systems UK",
            "identifier": {
                "legalName": "NICE Systems UK",
                "id": "03403044",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Southampton",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-102708",
            "name": "South Yorkshire Police",
            "identifier": {
                "legalName": "South Yorkshire Police"
            },
            "address": {
                "locality": "Sheffield",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-143382",
        "name": "South Yorkshire Mayoral Combined Authority"
    },
    "contracts": [
        {
            "id": "069194-2026-1",
            "awardID": "069194-2026-1",
            "status": "active",
            "value": {
                "amount": 392203,
                "currency": "GBP"
            },
            "dateSigned": "2026-07-01T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "language": "en"
}