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Provision of Travel Management Services

University of Strathclyde

This public procurement record has 1 release in its history.

Planning

23 Jul 2026 at 14:18

Planning Notice
Summary of the contracting process

The University of Strathclyde is planning to procure a full travel management service for its domestic and international travel needs. The service will cover business travel for staff and students, including air, hotel, rail, ferry, Eurostar, international vehicle hire, visa services and related professional advice. It will also include managed student group travel. Suppliers will be expected to provide online research and booking alongside offline support through a call-centre or agent operation, with a dedicated travel account management and administration team. The service will support traveller safety and wellbeing, environmental and low-carbon considerations, value for money, competitive airline and hotel pricing, and a timely, user-friendly experience. Delivery is centred on the University in Glasgow and covers UK and international travel.

This is a planned market-engagement exercise, not an invitation to tender. The University expects to confirm its route to market later, which may include an existing framework, and says its procurement strategy may change. Interested organisations are asked to complete and return the market-engagement questionnaire by close of business on 30 July 2026; the University may engage further with only the first five organisations to respond. A subsequent notice is expected on 20 August 2026. The estimated procurement value is £24,000,000. The procurement is for services and is currently planned as a single lot. The engagement is intended to inform the University's procurement strategy before the service reaches the market.

This will suit travel management companies able to deliver a fully managed, high-volume service across UK and international business and student travel. Relevant capability includes arranging complex air, rail, hotel, ferry, Eurostar and vehicle-hire itineraries, visa services and group travel, supported by knowledgeable travel advisers. Suppliers should be prepared to combine online booking technology with responsive offline assistance and provide a dedicated account management and administration team. Experience of serving a large, internationally active organisation would be useful, given the University’s diverse travel requirements and global academic collaborations. The buyer is looking for responsive, cost-effective delivery that protects traveller safety and wellbeing, supports low-carbon travel awareness, secures good airline and hotel pricing, and provides current, user-friendly services. Suppliers should use the planning stage to assess their capability and prepare for future engagement.

How relevant is this notice?

Notice Information

Notice Title

Provision of Travel Management Services

Notice Description

The University of Strathclyde is a large Higher Education establishment located in the centre of Glasgow. The University is seeking a Travel Management partner to provide a full suite of Travel Management services to cater for the wide, varied, and diverse travel requirements that this large University. The partner shall be required to deliver a cost-effective and responsive full Business Travel Management Services that supports traveller safety and wellbeing, maximises environmental/low carbon awareness, provides value for money.

Lot Information

Lot 1

The University of Strathclyde is a large Higher Education establishment located in the centre of Glasgow. The University has an approximate student population of nearly 25,000, from over 100 countries and has a staff of around 4,000 across four faculties and professional service departments. The University is an international institution with academic collaborations around the world. As such, The University staff and Students undertake a significant amount of domestic and foreign travel in the course of their work and studies. Travel is extremely diverse and covers all areas of the world for varying durations. The University requires a partner that will deliver a cost-effective and responsive full Business Travel Management Services that supports traveller safety and wellbeing, maximises environmental/low carbon awareness, provides value for money by having access to the best airline and hotel pricing, and delivers a timely, up-to-date, user-friendly service. The provision of a dedicated Travel Account Management and administration team is essential. The Supplier will provide a fully managed service for all UK and International travel and associated services. The University will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-Premium Line telephone number). This will cover UK and International Air, and Hotel services; Ferry services; Eurostar; International Vehicle Hire; Visa services and relevant professional advice to all clients. The supplier will also provide a Student Group Travel Services covering UK and International Air, Rail and Hotel / Hostel services; Ferry services; Eurostar; International Vehicle Hire; Group Travel services: and relevant professional advice to The University for student group travel. Additional information: This notice is serving as market engagement to support the University's procurement strategy for the provision of the titled services. The route to market may be subject to revision as the procurement strategy is finalised.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d210
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069771-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63516000 - Travel management services

Notice Value(s)

Tender Value
£24,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
20 Aug 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Strathclyde
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G1 1XU
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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