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Record Store Storage

North Lincolnshire Council

This public procurement record has 1 release in its history.

Planning

23 Jul 2026 at 14:22

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

North Lincolnshire Council is exploring a service for storing and managing physical records. The requirement is intended to support the Council’s statutory responsibilities for data protection, Freedom of Information, records management and safeguarding. The service would help the Council retain records securely, control access appropriately and dispose of them in line with retention schedules. Its wider purpose is to improve physical records management, compliance, governance and access to information while delivering value for money. The work is classified as filing services and is a service procurement rather than a supply or construction requirement. Delivery is associated with North Lincolnshire, in the UK. The Council is the buying organisation and is seeking market input before deciding the final shape of the requirement.

This procurement is at the planning stage: the Council has stated an intention to procure, but has not issued an invitation to tender. It expects to undertake preliminary market engagement through its e-tendering portal, with an engagement milestone planned for 4 September 2026. Further engagement may be arranged if required. The planned contract is described as one lot and is expected to run from 1 April 2027 to 31 March 2030. The procurement is above the applicable threshold. The Council has not yet set out a tender procedure, submission arrangements, contract value or evaluation basis in this process. Businesses should therefore treat the dates and proposed structure as planning information rather than a current bid invitation.

This process is likely to suit suppliers specialising in secure physical records storage, filing services, document retrieval and records management. Relevant businesses should be able to demonstrate practical controls for secure retention, controlled access, accurate cataloguing and timely retrieval of stored records. Experience of working within data protection, Freedom of Information, records management and safeguarding requirements would be directly relevant, as would the ability to dispose of records in accordance with agreed retention schedules. Suppliers with services that improve governance, compliance and access to information may be well placed to contribute during market engagement. The Council has indicated that it is considering improved records management and value for money, so businesses should prepare evidence of operational capability, service quality and cost-efficient delivery before any future tender.

How relevant is this notice?

Notice Information

Notice Title

Record Store Storage

Notice Description

The Council has statutory responsibilities under data protection legislation, Freedom of Information legislation, records management requirements and safeguarding obligations to ensure that records are retained securely, accessed appropriately and disposed of in accordance with retention schedules. The Council is therefore exploring opportunities to improve physical records management, increase compliance, strengthen governance and improve access to records whilst ensuring value for money

Planning Information

Preliminary Market Engagement opportunity available through North Lincolnshire Councils E-Tendering Portal https://procure.northlincs.gov.uk/s/ Further engagements are to be confirmed as required

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d213
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069775-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79560000 - Filing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Lincolnshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SCUNTHORPE
Postcode
DN15 6NL
Postcode Area
Doncaster
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE13 North and North East Lincolnshire
Delivery Location
TLE13 North and North East Lincolnshire
Local Authority
North Lincolnshire
Electoral Ward
Town
Westminster Constituency
Scunthorpe

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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