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260016 Maintenance Services to Door Operators/Automatic Doors

Queen's University Belfast

This public procurement record has 1 release in its history.

Tender

23 Jul 2026 at 14:50

UK4 - Tender Notice
Summary of the contracting process

Queen’s University Belfast is procuring a comprehensive maintenance service for its automatic and swing doors across the university campus in Belfast. The requirement covers approximately 700 automatic and swing doors and their operating systems. Services include two planned preventative maintenance visits each year, reactive maintenance, repairs and callouts. The supplier must provide immediate permanent repairs where practical, or temporary repairs where necessary. The service also covers door operators and automatic door systems, with all servicing and repairs carried out in accordance with applicable standards, including BS 7036 and BS EN 16005. This is a services contract covering door repair and maintenance work, rather than the supply or installation of new doors.

The procurement reached tender: Queen’s University Belfast invited offers through an open procedure. Bids were to be submitted electronically or by the methods set out by the university, with submissions due by 16:00 on 17 August 2026. The planned award decision date was 17 September 2026. The estimated procurement value is £400,000 excluding VAT, or £480,000 including VAT. The contract period is 18 September 2026 to 17 October 2029, with an option to extend by up to 24 months, to a maximum date of 17 October 2031. Offers are evaluated on price at 80% and quality at 20%, covering specification compliance, mobilisation planning and resources, working practices, access to spare parts and sustainable procurement.

This opportunity suits specialist automatic-door and door-operator maintenance contractors with the operational capacity to support a large university estate. The successful supplier must provide a 24-hour callout service every day of the year, covering normal working hours from Monday to Friday, 08:30 to 17:00, as well as out-of-hours response. Relevant capability includes planned preventative maintenance, fault diagnosis, reactive repairs, emergency callouts and the ability to complete permanent repairs promptly or temporary repairs where needed. Suppliers should be able to demonstrate robust mobilisation planning, suitable resources, effective working practices and reliable access to spare parts. Technical competence in servicing and repairing automatic door systems to BS 7036 and BS EN 16005 is central to the requirement, alongside sustainable procurement practices.

How relevant is this notice?

Notice Information

Notice Title

260016 Maintenance Services to Door Operators/Automatic Doors

Notice Description

This contract is for the provision of a comprehensive maintenance service for automatic and swing doors, including two Planned Preventative Maintenance (PPM) visits per year, reactive maintenance, repairs and callouts. Queen's University currently has approximately 700 automatic and swing doors across the campus. The Supplier must provide a 24-hour callout service, 365 days per year during normal working hours [Monday to Friday, 8.30am to 5.00pm] and outside normal working hours. The Supplier shall carry out immediate permanent repairs where practical or temporary repairs if necessary. All door operating systems are to be serviced and repaired in accordance with all applicable standards including BS7036 and BS EN 16005.

Lot Information

Lot 1

Renewal: Option to extend by up to a further 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d225
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069805-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

44221200 - Doors

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20262 months ago
Submission Deadline
17 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
18 Sep 2026 - 17 Oct 2029 3-4 years
Recurrence
2031-07-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Queen's University Belfast
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT7 1NN
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN0 Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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