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HHS - Cleaning

Hundred Houses Society Ltd

This public procurement record has 1 release in its history.

Planning

23 Jul 2026 at 17:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hundred Houses Society Ltd intends to appoint an experienced and qualified supplier for cleaning services across its housing stock, communal areas and associated premises. The work covers routine cleaning of communal entrances, corridors, stairwells, landings, lifts, shared facilities, internal windows and other communal areas. The anticipated service also includes periodic deep cleaning, removal of waste and debris, specialist cleaning, emergency or reactive cleaning, and other associated works when instructed. This is a cleaning services contract, with related environmental and waste-removal activity. Eastern Procurement Ltd is managing the procurement process on behalf of Hundred Houses Society Ltd. The buyer is based in Cambridge, while the service covers its housing stock and premises.

This procurement is at the planning stage and is currently being shaped through preliminary market engagement; it is not yet an invitation to tender. The buyer expects the contract to run from 1 November 2026 to 30 October 2031, with a possible renewal or extension to 30 October 2033. The estimated value is £560,000 excluding VAT, or £672,000 including VAT, and the procurement is above the relevant threshold. It is planned as a single contract covering the full service scope. The market engagement questionnaire is intended to inform the final procurement, including supplier capabilities, capacity, current market conditions, systems, reporting and customer portal information. Responses are requested by 13 August 2026.

The planned contract should suit cleaning contractors with experience across social housing or similar property portfolios, particularly suppliers able to manage communal cleaning at scale. Relevant capability includes routine cleaning of entrances, corridors, stairwells, landings, lifts, shared facilities and internal windows, alongside periodic deep cleaning, specialist cleaning, waste and debris removal, and emergency or reactive response. Suppliers should be prepared to demonstrate suitable operational capacity, service-management systems, reporting arrangements and client-facing portal information. Small and medium-sized enterprises and voluntary, community or social enterprises are identified as suitable participants. The early engagement is an opportunity for experienced communal, specialist and associated-services providers to help shape requirements before the procurement reaches the market.

How relevant is this notice?

Notice Information

Notice Title

HHS - Cleaning

Notice Description

Hundred Houses Society is seeking to appoint a suitably experienced and qualified Supplier to provide cleaning services across its housing stock, communal areas and associated premises. The services will include the routine cleaning of communal entrances, corridors, stairwells, landings, lifts, shared facilities, internal windows and other communal areas. The Supplier may also be required to undertake periodic deep cleaning, removal of waste and debris, specialist cleaning, emergency or reactive cleaning services, and other associated works where instructed.

Planning Information

Eastern Procurement is undertaking preliminary market engagement on behalf of Hundred Houses Society ahead of the procurement of its upcoming Cleaning Services contract. The purpose of this engagement is to invite input from the market to help us: • Understand supplier capabilities and capacity • Ensure the procurement reflects current market conditions • Develop a contract that is fit for purpose and aligned with Hundred Houses Society's requirements • Understand the systems, reporting and customer portal information available to clients We encourage all suppliers with experience in delivering communal cleaning, specialist cleaning and associated services to engage with us at this early stage. Interested organisations are invited to complete the Hundred Houses Cleaning Services Pre-Market Engagement Questionnaire. This will allow suppliers to express their interest and provide initial feedback to help shape the procurement. Questionnaire link: https://forms.office.com/e/kYVj7p1XnM The deadline for completing the questionnaire is 13th August 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d288
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069956-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

50000000 - Repair and maintenance services

90000000 - Sewage, refuse, cleaning and environmental services

Notice Value(s)

Tender Value
£560,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 30 Oct 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hundred Houses Society Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB4 1QW
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH1 East Anglia
Local Authority
Cambridge
Electoral Ward
East Chesterton
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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