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Southern Water Fuel Card Services

Southern Water Services Ltd.

This public procurement record has 1 release in its history.

Planning

24 Jul 2026 at 12:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Southern Water Services Limited is exploring fuel card services for its operational fleet across the United Kingdom. The requirement is for fuel cards and associated arrangements that allow drivers to obtain fuel and keep vehicles operating across the utility’s service area. The fleet comprises approximately 1,200 vehicles, including around 1,000 light commercial vehicles, so the service will need to support widespread vehicle use rather than a small local fleet. This is a goods procurement covering agency fuel cards and petroleum products, fuel, electricity and other energy sources. The buyer is Southern Water Services Limited, based in Worthing, and the requirement is being considered under the utilities regime.

This procurement is at the planning stage and is currently a request for information and preliminary market engagement, not an invitation to tender. Southern Water expects to publish the next notice on 7 August 2026 and has scheduled the RFI response stage to end on 7 August 2026. The planned single lot is expected to run from 1 March 2027 to 28 February 2031, with a possible extension to 28 February 2035. The estimated value is £6,666,666 excluding VAT and £8,000,000 including VAT. The buyer has identified the requirement as suitable for SMEs. Suppliers are being asked to provide information through Southern Water’s sourcing portal to inform the future procurement.

The work is likely to suit fuel card providers, fuel network operators and energy or fleet-payment specialists able to support a large utility vehicle fleet across the UK. Relevant preparation should include demonstrating reliable access to fuel for around 1,200 vehicles, including a substantial light commercial vehicle fleet, together with robust card controls, transaction processing, reporting and account management. Suppliers should be ready to explain how their solution supports drivers and vehicles operating across a broad service area, manages significant recurring fuel expenditure and provides dependable service continuity. The buyer is seeking information on available solutions, so businesses can use the engagement to present their operating model, coverage, technology, implementation approach and experience with comparable fleet customers.

How relevant is this notice?

Notice Information

Notice Title

Southern Water Fuel Card Services

Notice Description

Southern Water is seeking information on solutions for Fuel Card services. We operate a fleet of circa 1200 vehicles, 1000 of them being Light Commercial Vehicles. Our current fuel operating costs are Circa PS2,000,000 per annum. We are exploring options that will supply our drivers and vehicles with fuel and the means to continue operating across our service area. RFI can be found at this link https://southernwater.ukp.app.jaggaer.com/go/56262046019F93A78390

Planning Information

lease not this is note a call for competition Note: If you are already registered on Southern Water's sourcing portal please go straight to Step 2 below If you are unregistered please follow the instructions below to register 1. Register your company on the Jaggaer sourcing portal (this is required only once) To register or log in please go to - https://southernwater.bravosolution.co.uk/web/login.html Select the "Login or register to participate" link above and click the "Register Now" link on the home page Accept the terms and conditions and click "Next" Enter your correct business and user details Note the username you chose and click "Save" when complete You will shortly receive an email with your unique password (please keep this secure) 2. Respond to the PQQ/ITT RFI Login to the portal with your username/password Click the PQQs open to all suppliers link. Click on the relevant PQQ for the RFI the RFI can be found at this link https://southernwater.ukp.app.jaggaer.com/go/56262046019F93A78390

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d310
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070223-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

09000000 - Petroleum products, fuel, electricity and other sources of energy

30163100 - Agency fuel cards

Notice Value(s)

Tender Value
£6,666,666 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
7 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southern Water Services Ltd.
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORTHING
Postcode
BN13 3NX
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
Not specified
Local Authority
Worthing
Electoral Ward
Northbrook
Westminster Constituency
Worthing West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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