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Pre Market Engagement Exercise relating to the procurement of PPM and RM 011 - CCTV Maintenance Services

Lisburn and Castlereagh City Council

This public procurement record has 1 release in its history.

Planning

24 Jul 2026 at 15:32

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Lisburn & Castlereagh City Council is preparing a services procurement for PPM and RM 011 CCTV maintenance. The requirement covers the maintenance and repair of closed-circuit surveillance systems, including planned and reactive maintenance activity indicated by the PPM and RM reference. The services are intended for delivery in the council’s area in Northern Ireland. This is a council-wide public-sector requirement rather than a supply-only purchase: relevant work may include maintaining CCTV equipment and associated surveillance systems in operational use. The council is consulting suppliers to understand market interest and obtain information that can inform the future tender. Suppliers with experience maintaining public, commercial or other operational CCTV estates should therefore consider whether the scope matches their service offer.

This procurement is at the planning stage and the council has not yet invited formal tenders. It expects to use a dynamic purchasing system for the planned requirement. The council’s current expectation is for a contract running from 1 April 2027 to 31 March 2030, with renewal potential extending the maximum period to 31 March 2032. A preliminary market engagement questionnaire is scheduled for submission by 17 August 2026 at 23:59 through the eTendersNI portal. The engagement is intended to test market interest and inform the procurement; responses will not be scored in any future tender. The anticipated procurement is above the relevant threshold. It is a single planned requirement, currently recorded as one lot.

This engagement is most relevant to CCTV maintenance contractors, security systems specialists and facilities-maintenance providers with the people, tools and processes to maintain closed-circuit surveillance systems. Suppliers should be prepared to explain their experience of planned and reactive maintenance, fault diagnosis, repair, system availability and responsive support across an operational estate. Experience working for councils, public bodies or other customers requiring dependable security infrastructure would help suppliers contribute useful market intelligence. Businesses with capacity to support a multi-year service arrangement and any potential renewal period are likely to be better placed when the requirement reaches the market. The council is seeking practical information that can shape the future tender, so suppliers should prepare clear evidence of their service model, technical capability and relevant CCTV maintenance experience rather than a bid.

How relevant is this notice?

Notice Information

Notice Title

Pre Market Engagement Exercise relating to the procurement of PPM and RM 011 - CCTV Maintenance Services

Notice Description

Lisburn and Castlereagh City Council is currently preparing to initiate a procurement process to award a tender for the procurement of PPM and RM 11 - CCTV Maintenance Services. LCCC wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the tendering process. Suppliers who wish to participate in the market engagement exercise should complete the pre-market engagement questionnaire. The questionnaire can be downloaded from the CfT Documents section. The questionnaire must be completed and submitted no later than the date and time specified on eTendersNI. There are no formal tender documents to be completed other than the questionnaire. Any information gathered will NOT be considered in any future tender evaluation exercise. Participation or non-participation in this pre-procurement market engagement shall not prevent any supplier/provider from participating in a potential procurement process nor is it intended that any information supplied shall place any supplier/ provider at an advantage in any forthcoming procurement process. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and there is no commitment, at this stage to carrying out such a process.

Planning Information

PME questionnaire to be uploaded through Etenders Portal

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d383
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070409-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

CPV Codes

32235000 - Closed-circuit surveillance system

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lisburn and Castlereagh City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LISBURN
Postcode
BT27 4RL
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0E Lisburn and Castlereagh
Delivery Location
TLN0E Lisburn and Castlereagh
Local Authority
Lisburn and Castlereagh
Electoral Ward
Hillhall
Westminster Constituency
Lagan Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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