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Multi Functional Devices & Digital Solutions

Kent County Council

This public procurement record has 1 release in its history.

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24 Jul 2026 at 17:15

UK7 - Contract Details Notice
Summary of the contracting process

Kent County Council, trading as Procurement Services, procured multi-functional devices and digital solutions for its operations. The awarded requirement covers goods in the printers and plotters category, including multi-functional printing equipment and associated digital solutions. Delivery and use are for Kent County Council; the contracting organisation is based at Kings Hill in Kent. The procurement was arranged as a single requirement rather than separate published lots. This is relevant to manufacturers, distributors, managed print providers and technology businesses able to supply printers, plotters and related digital solutions to a local authority. The buyer is a sub-central public authority, so suppliers serving councils and other public-sector organisations may find the requirement particularly comparable to their existing work.

The procurement has been completed and awarded under a framework, using a selective below-threshold procedure. Competition was not reopened for this award. One supplier was selected: Ricoh UK Limited. The award is active and the contract was signed on 12 July 2026. The contract runs from 1 September 2026 to 31 August 2029, with a gross value of £70,620. The award covers one completed lot and the contract is active. The procurement was evaluated for the supply of multi-functional devices and digital solutions, with the awarded goods classified as printers and plotters. This outcome shows a framework call-off route rather than an open standalone tender, and identifies Ricoh UK Limited as the appointed supplier.

For a supplier that did not win, this award is evidence that Kent County Council buys multi-functional devices and digital solutions through framework-based, selective purchasing. A credible competitor for a future requirement would need to demonstrate dependable supply of printers and plotters, the ability to support multi-functional device estates, and capability in the related digital solutions identified by the council. Experience delivering comparable equipment and services to a local authority would help show that the business understands public-sector operating requirements. Suppliers should also be able to compete through the relevant framework route, meet below-threshold call-off requirements and manage a council-scale account over a multi-year contract. Equipment manufacturers, authorised distributors and established managed print or workplace technology providers are the closest fit.

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Notice Information

Notice Title

Multi Functional Devices & Digital Solutions

Notice Description

Y26009 Multi Functional Devices & Digital Solutions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d3b9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070493-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Below threshold - award under framework
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30232100 - Printers and plotters

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£70,620 Under £100K

Notice Dates

Publication Date
24 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kent County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST
Postcode
ME19 4YT
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

Ricoh UK Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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