Planning

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Daily Printing and Postage of Council Tax, Business Rates and Benefits Documents

Borough Council of King's Lynn & West Norfolk

This public procurement record has 1 release in its history.

Planning

27 Jul 2026 at 08:55

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Borough Council of King’s Lynn and West Norfolk intends to procure a service to manage the daily and ad-hoc printing and postage of Revenues and Benefits documents. This covers council tax bills, business rates bills, benefit letters, recovery notices and general outgoing post, but currently excludes annual billing mailings. The requirement combines high-volume document production with printing, fulfilment and postal distribution. The service will support the Council’s revenues and benefits administration across the borough of King’s Lynn and West Norfolk. It is a public-sector services contract, with relevant work including letter-post services, printing, printing-related services, and printing and distribution. Suppliers would need to provide an integrated print-to-post service rather than printing or postal delivery in isolation.

This procurement is at the planning stage and is not yet an invitation to tender. The Council expects to use a competitive tender process for one lot. It estimates the contract value at £450,000 excluding VAT (£540,000 including VAT). The planned contract period is 23 October 2026 to 22 October 2028, with renewal provisions allowing the arrangement to extend to 22 October 2031. The Council has scheduled written pre-market engagement responses by 7 August 2026 and may hold follow-up meetings by Microsoft Teams. It expects a subsequent notice on 16 August 2026. The requirement is above the applicable threshold. Suppliers should treat the dates as the Council’s indicative timetable and use the engagement stage to understand the developing specification before the competition is launched.

The requirement is likely to suit established commercial print and mailing providers, transactional communications specialists, and postal fulfilment businesses able to combine document production, envelope preparation and distribution. Relevant experience would include recurring council tax, business rates, benefits or other regulated administrative mailings, together with the operational capacity to handle both daily volumes and occasional ad-hoc runs. Businesses with reliable print-to-post workflows, quality control, address management and dependable postal logistics should be well placed to prepare. The work may also suit a consortium combining specialist printing and postal capabilities. At the planning stage, suppliers can use the Council’s written questions and any follow-up discussion to explain their service model, identify practical requirements and demonstrate how they would manage the exclusion of annual billing mailings.

How relevant is this notice?

Notice Information

Notice Title

Daily Printing and Postage of Council Tax, Business Rates and Benefits Documents

Notice Description

The Council intend to award a contract for a provider to manage the daily and ad-hoc printing and postage of Revenues and Benefits documents including council tax bills, business rates bills, benefit letters, recovery notices and general outgoing post. This does not currently include the annual billing mailings. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-King%27s-Lynn:-Postal-services-related-to-letters./S69MM3K6X3 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/S69MM3K6X3

Planning Information

The exercise will consist of written responses to the areas of the Pre-Market engagement document identified as requiring response. The Council reserves the right to hold subsequent meetings with those that have responded to the written questions (Participants). Any such meetings would be to discuss the responses to the questions in further detail, and would be held via MS TEAMS.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d3d3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070544-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

64112000 - Postal services related to letters

79800000 - Printing and related services

79810000 - Printing services

79820000 - Services related to printing

79823000 - Printing and delivery services

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
16 Aug 2026Expired
Award Date
Not specified
Contract Period
23 Oct 2026 - 22 Oct 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Borough Council of King's Lynn & West Norfolk
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KING'S LYNN
Postcode
PE30 1EX
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH52 North and West Norfolk
Delivery Location
TLH16 North and West Norfolk
Local Authority
King's Lynn and West Norfolk
Electoral Ward
St. Margaret's with St. Nicholas
Westminster Constituency
North West Norfolk

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...