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Housing Service Charge and Rent Setting System

MIDLAND HEART LIMITED

This public procurement record has 1 release in its history.

Tender

27 Jul 2026 at 09:29

UK4 - Tender Notice
Summary of the contracting process

Midland Heart is procuring a housing service charge and rent setting system. The requirement covers industry-specific software and related information systems for managing service charge and rent-setting activities. The system will support Midland Heart’s housing operations, with delivery across the United Kingdom. This is a technology procurement for suppliers providing software products or platforms rather than construction, maintenance or general consultancy services. The requirement is classified as goods because the main purchase is a software system. Suppliers should assess whether their product can support housing providers’ service charge and rent-setting processes and whether they can engage in discussions to refine the specification before submitting a final offer.

The procurement has reached tender: Midland Heart has invited offers through a selective competitive flexible procedure. The stated stages are a conditions-of-participation PSQ, specification refinement through supplier discussions, an invitation to tender and supplier presentations. Enquiries close at 12:00 on 17 August 2026, and expressions of interest are due by 12:00 on 24 August 2026. The estimated value is £1,458,333.33 excluding VAT, or £1,750,000 including VAT. The contract is scheduled to run from 1 September 2027 to 31 October 2032, with a single five-year extension option taking the maximum end date to 31 October 2037. Award is due by 4 January 2027. Evaluation is 70% commercial response and 30% quality questions.

This opportunity suits software suppliers with a product designed for housing organisations, particularly systems that can handle rent-setting and service-charge processes. It is suitable for small and medium-sized enterprises, so smaller specialist providers can compete alongside larger technology businesses. The competitive flexible format gives capable suppliers an opportunity to discuss and refine the specification before the invitation to tender, then demonstrate their solution through supplier presentations. Strong candidates will be able to explain their system’s housing-sector functionality, implementation approach, usability and ability to support the buyer’s operational requirements. Suppliers should also be prepared to meet the conditions of participation in the PSQ and respond to both commercial and quality evaluation requirements.

How relevant is this notice?

Notice Information

Notice Title

Housing Service Charge and Rent Setting System

Notice Description

Provision of Service Charge and Rent Setting System

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d3db
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070578-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£1,458,333 £1M-£10M
Lots Value
£1,458,333 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2027 - 31 Oct 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MIDLAND HEART LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 1LZ
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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