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Dartmoor Multi Academy Trust Provision of Supply Agency Services

Dartmoor Multi Academy Trust

This public procurement record has 1 release in its history.

Tender

27 Jul 2026 at 15:01

UK4 - Tender Notice
Summary of the contracting process

Dartmoor Multi Academy Trust is procuring supply agency services for its primary, secondary and other Trust sites, providing cover when staff cannot be supplied in-house. The requirement covers short-term cover arranged directly by schools and longer-term placements commissioned through the Trust’s central team. Up to four providers may be appointed: one primary supplier and up to three additional providers on a preferred supplier list. Services include supplying temporary personnel, managing placements and supporting the Trust’s requirements for responsiveness, quality, compliance, reliability and value for money. The procurement is managed for the Trust by PHP Law LLP, based in Totnes. The published delivery location is Ireland, while the requirement description refers to the Trust’s schools and other sites.

The process has reached tender: the Trust invited offers through an open procedure. Bids must be submitted by 7 September 2026 at 11:00, and enquiries close on 31 August 2026 at 11:00. The contract is planned from 2 November 2026 to 1 November 2029, with two possible one-year extensions, ending no later than 1 November 2031. Its estimated value is £1,750,000 excluding VAT, or £2,100,000 including VAT. The single lot is evaluated on quality and price: quality accounts for 60%, covering the provider, agency workers, vetting, mobilisation and management; price accounts for 40%, covering pay-rate charges and temporary-to-permanent fees. Electronic submission is allowed in English, and the contract may accommodate new schools and additional job categories.

This opportunity suits supply agencies able to recruit and place suitably qualified temporary workers across education settings, including multi-site Trusts. Applicants must demonstrate relevant experience through up to three comparable education-sector contracts completed within the past three years, with complexity comparable to a multi-site service. A named reference contact must be able to confirm the examples in writing. Required insurance levels are £10 million employers’ liability, £5 million public liability and £1 million professional indemnity. Strong operational capability will matter, including reliable candidate availability, rapid response to urgent bookings, effective safeguarding and vetting, placement quality, continuity for pupils, accurate billing and account management. Small and medium-sized enterprises are identified as suitable participants.

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Notice Information

Notice Title

Dartmoor Multi Academy Trust Provision of Supply Agency Services

Notice Description

Dartmoor Multi Academy Trust is seeking up to four providers to deliver supply agency services across its primary, secondary and other Trust sites when cover cannot be provided in-house. The highest-ranked provider will act as the primary supplier, with the remaining providers forming a preferred supplier list used where required. Schools may arrange short-term cover directly, while longer-term placements must be commissioned through the Trust's central team. Work allocation will be based on factors including responsiveness, quality, compliance, reliability and value for money. No minimum volume or exclusivity is guaranteed. The contract term is three years, with the option to extend by up to two further years in 12-month increments (3+1+1).

Lot Information

Lot LOT-0000

Options: New schools may join the Trust during the contract term and additional job categories may be added to the pricing schedule

Renewal: Option of 2 further one year extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d46c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070856-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79620000 - Supply services of personnel including temporary staff

Notice Value(s)

Tender Value
£1,750,000 £1M-£10M
Lots Value
£1,750,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
7 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Nov 2026 - 1 Nov 2029 3-4 years
Recurrence
2031-01-06

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dartmoor Multi Academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OKEHAMPTON
Postcode
EX20 1PY
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
West Devon
Electoral Ward
Okehampton South
Westminster Constituency
Central Devon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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