This public procurement record has 1 release in its history.

Award

27 Jul 2026 at 15:51

Summary of the contracting process

Coventry University, a public authority in the sub-central government sector, has concluded a procurement process for Planon software, integral to its Estates Department for computer-aided facility management (CAFM) planning. The contract, tagged as a direct procurement due to its value being below the threshold for competition, was awarded to Planon Limited. This process, which is already in the Award stage, was legally based on the UKPGA 2023/54. The software facilitates the integration of key university systems and the contract period spans from 1st January 2026 to 31st December 2026, headquartered in Coventry, United Kingdom.

This tender represents a significant opportunity for businesses specialising in the provision of software packages and information systems, specifically in the CAFM domain. Companies with existing experience in supplying proprietary software solutions without reliance on value-added resellers may find aligning with such contracts beneficial for expansion, especially when aiming to establish or strengthen partnerships with educational institutions like Coventry University. The absence of competition in this procurement method highlights a niche market for firms with unique, non-resalable products that integrate seamlessly with existing infrastructures.

How relevant is this notice?

Notice Title

Planon software

Notice Description

Planon software which is used for CAFM software planning by the University's Estates Department. This software is not available through a value added reseller. The software is integrated into the university's key systems and the contract value is below the threshold for goods and services.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d496
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070937-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£61,860 Under £100K

Notice Dates

Publication Date
27 Jul 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Dec 20257 months ago
Contract Period
1 Jan 2026 - 31 Dec 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
COVENTRY UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Post Town
Coventry
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified

Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

PLANON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06d496-2026-07-27T16:51:19+01:00",
    "date": "2026-07-27T16:51:19+01:00",
    "ocid": "ocds-h6vhtk-06d496",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PMMH-2339-NMGH",
            "name": "Coventry University",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMMH-2339-NMGH"
            },
            "address": {
                "streetAddress": "Priory Street",
                "locality": "Coventry",
                "postalCode": "CV1 5FB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG33"
            },
            "contactPoint": {
                "email": "Procurement@coventry.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.coventry.ac.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PWJL-5569-YDGY",
            "name": "Planon Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWJL-5569-YDGY"
            },
            "address": {
                "streetAddress": "6th floor, Park Gate 161-163 Preston Road",
                "locality": "Brighton",
                "postalCode": "BN1 6AU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ21"
            },
            "contactPoint": {
                "email": "accountsreceivableuk@planonsoftware.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PMMH-2339-NMGH",
        "name": "Coventry University"
    },
    "tender": {
        "id": "PA-SC-1848-26-TH",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Planon software",
        "description": "Planon software which is used for CAFM software planning by the University's Estates Department. This software is not available through a value added reseller. The software is integrated into the university's key systems and the contract value is below the threshold for goods and services.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "goods",
            "suppliers": [
                {
                    "id": "GB-PPON-PWJL-5569-YDGY",
                    "name": "Planon Limited"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "48000000",
                            "description": "Software package and information systems"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Planon software for Estates Department",
            "status": "active",
            "period": {
                "startDate": "2026-01-01T00:00:00Z",
                "endDate": "2026-12-31T23:59:59Z"
            },
            "value": {
                "amountGross": 74233.07,
                "amount": 61860.89,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-12-22T00:00:00Z",
            "documents": [
                {
                    "id": "070937-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/070937-2026",
                    "datePublished": "2026-07-27T16:51:19+01:00",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}