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Renewal of Student Record System

Cardiff Metropolitan University

This public procurement record has 1 release in its history.

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28 Jul 2026 at 10:07

UK7 - Contract Details Notice
Summary of the contracting process

Cardiff Metropolitan University procured the renewal of its student record system. The system is intended to manage the student journey from application and enrolment through progression to graduation, covering the core software and information systems needed for these activities. The buying organisation is Cardiff Metropolitan University, based at its Llandaff Campus in Cardiff. Delivery is in Cardiff, within Wales. This is a technology and higher-education administration requirement rather than a general IT support contract: relevant suppliers are those providing student records platforms or closely related software systems for universities and other education providers. The requirement covers one complete package, rather than separate service or geographic workstreams.

The procurement is complete and was awarded through a direct, below-threshold procedure without competition. Thesis Systems UK Ltd was selected for the student record system renewal. The award was made on 25 July 2026, and the contract was signed on the same date. The contract runs from 1 August 2026 to 1 August 2027. Its value is £100,400 excluding VAT and £120,400 including VAT. The contract is for one lot and is active. The award covers software package and information systems for Cardiff Metropolitan University. The published outcome records a single supplier and a single contract for the full requirement, with no separate awards or contract values to compare.

This procurement shows Cardiff Metropolitan University’s demand for a student record platform supporting the full student lifecycle, from applications and enrolment through progression and graduation. A credible future competitor would need a mature software product that can connect these stages in one system and support the operational needs of a university. Relevant experience in higher-education administration, student data management, admissions, enrolment, academic progression and graduation processing would strengthen a supplier’s position. The requirement also favours organisations able to provide and maintain an established information system, manage implementation or renewal activity, and support reliable use by university staff across the student journey. Software providers with comparable university deployments and evidence of handling institutional-scale records are the closest fit.

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Notice Information

Notice Title

Renewal of Student Record System

Notice Description

Renewal of a Student Record System to handle the student journey from application to enrolment, progression and graduation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d4e3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071066-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£100,400 £100K-£500K

Notice Dates

Publication Date
28 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2026 - 1 Aug 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff Metropolitan University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF5 2YB
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Llandaff
Westminster Constituency
Cardiff West

Supplier Information

Number of Suppliers
1
Supplier Name

Thesis Systems UK Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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