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E-ACT Managed Lettings Service

E Act

This public procurement record has 1 release in its history.

Planning

28 Jul 2026 at 10:42

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

E-ACT intends to procure a national partner to provide a fully managed lettings service for community use of academy facilities outside normal school hours. The service will cover nine E-ACT academies in London, Buckinghamshire, Daventry and Birmingham, so suppliers would need to operate across all of these areas rather than provide a single-site service. The work is a service concession involving the management of lettings for public or school buildings. E-ACT is the buying organisation, based in Kettering. The requirement is aimed at suppliers experienced in arranging and operating lettings of school or other public facilities for community use, including managing activity across a geographically dispersed estate. The related service classification is short-stay furnished accommodation letting services, although the description focuses on managed community use of academy facilities.

This procurement is at the planning stage and is currently being used for preliminary market engagement, not to invite tenders. E-ACT expects to develop its tender specification after receiving supplier feedback on factors important to running managed lettings contracts. The buyer has described a single lot covering all nine academies. The estimated value is £2.5 million excluding VAT, or £3 million including VAT. The proposed contract period is from 4 January 2027 to 4 January 2029, with renewal provisions allowing it to run up to 4 January 2032. Suppliers are asked to register interest and provide feedback by 31 August 2026. E-ACT expects the future procurement to be conducted through its Delta e-tendering portal, with suppliers also asked to register on CDP.

The requirement is likely to suit established managed lettings operators, venue-management businesses and suppliers already running school, academy or public-building lettings. Strong candidates will be able to provide an end-to-end service for community use outside normal academy hours, coordinate bookings and users, and manage delivery consistently across London, Buckinghamshire, Daventry and Birmingham. National or multi-region coverage is important because E-ACT is seeking a partner able to operate in every location included in the contract. Suppliers with experience of turning varied public facilities into well-managed community venues should be well placed to contribute. During planning, businesses can help shape the future specification by explaining the operational, commercial and service factors that need to be addressed in a managed lettings contract.

How relevant is this notice?

Notice Information

Notice Title

E-ACT Managed Lettings Service

Notice Description

E-ACT is seeking a national partner to provide a fully managed letting service for community use of our facilities outside of normal academy hours. We have a total of 9 of our Academies that will be included in this contract, located in London & Buckinghamshire, Daventry and Birmingham. We would be interested to hear from suppliers who offer this service in all locations as we gather information to develop our specification of requirements.

Planning Information

We are seeking information from suppliers who operate school lettings or public building lettings across the regions our schools reside. We would welcome your feedback to explain what factors around the running of these contracts that are important to know and consider when developing our tender documents. This can be emailed to procurement@e-act.org.uk. This notice is also to inform the market of the forthcoming opportunity E-ACT will be commencing the procurement process for Managed Lettings. All interested suppliers should register their interest by sending an email to procurement@e-act.org.uk and also ensure that they are registered on CDP We will be using our e-tendering portal, Delta, and so can you please register on this portal at your earliest convenience, Enter Details | Delta

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d4f6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071096-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55250000 - Letting services of short-stay furnished accommodation

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jan 2027 - 4 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
E Act
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KETTERING
Postcode
NN15 7HP
Postcode Area
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF25 North Northamptonshire
Delivery Location
TLF2 Leicestershire, Rutland and Northamptonshire, TLG31 Birmingham, TLI London, TLJ13 Buckinghamshire
Local Authority
North Northamptonshire
Electoral Ward
St Michael
Westminster Constituency
Kettering

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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