Mobile MRI Trailer Maintenance, Repair and Compliance Management Services

Notice Information

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Notice Title

Mobile MRI Trailer Maintenance, Repair and Compliance Management Services

Notice Description

The Authority intends to undertake Preliminary Market Engagement in relation to a potential contract for the provision of a comprehensive maintenance, inspection, repair and compliance management service for LGV trailers used to transport mobile MRI scanners and associated medical equipment. The fleet currently comprises two mobile MRI system trailers and associated systems, which must remain safe, roadworthy, operationally available and compliant with all applicable statutory, regulatory, manufacturer and industry requirements. The anticipated scope of the service includes planned preventative maintenance, reactive breakdown attendance and repair, statutory inspection and certification, compliance administration, reporting, customer portal management and audit support. The successful supplier would be expected to provide all labour, supervision, inspection, testing, certification, call-out support, documentation and management information required to maintain the assets in a safe, reliable and legally compliant condition. The equipment and systems in scope are expected to include LGV trailer structures, chassis, braking systems, suspension, tyres, wheels, lighting, electrics, bodywork, doors, coupling systems, stabilisation systems and other safety-critical components. The requirement also includes HVAC and chiller systems, refrigerant and F-gas compliance, temperature control, chilled water systems, lift systems, LOLER-regulated equipment, environmental monitoring systems, water hygiene and Legionella management, and associated digital reporting/customer portal arrangements. Suppliers should be capable of supporting statutory and regulatory compliance, including but not limited to roadworthiness and trailer safety inspection requirements, LOLER thorough examination and certification, PUWER-related maintenance obligations, F-gas requirements for refrigerant systems, and water hygiene/Legionella management requirements. Suppliers should also be able to provide timely evidence of compliance, including inspection records, maintenance reports, LOLER certificates, F-gas records, calibration certificates, defect reports, repair completion records, compliance dashboards and monthly performance reports. The Authority is particularly interested in engaging with suppliers who can provide a responsive service model, including a single helpdesk/contact route, fault logging, triage and prioritisation, emergency call-out arrangements, suitably qualified engineers, escalation for critical defects, temporary mitigation where immediate repair is not possible, and clear reporting on root cause, actions taken, parts used and residual risk. Critical issues may include trailer safety failures, lift failure, HVAC/chiller failure affecting scanner protection, environmental monitoring alarms, loss of remote monitoring, or defects preventing planned clinical or equipment transport activity. The supplier will also be expected to provide and maintain a secure customer portal or equivalent digital platform, providing access to the asset register, planned maintenance schedule, compliance status, work orders, defect reports, certificates, inspection records, environmental monitoring data, alarm history, service history, KPI reports, engineer attendance records and audit trails. Reporting requirements are expected to include monthly performance and compliance reporting, defect and incident reporting, environmental monitoring reports, risk and issue registers, root cause analysis where required, quarterly contract review reporting and annual asset condition/lifecycle planning information. The proposed contract will be for a period of up to three years, with an option to extend. This Preliminary Market Engagement exercise is intended to help the Authority understand market capability, supplier interest, service delivery models, mobilisation requirements, risks, timescales and any commercial considerations before determining its procurement strategy. Interested suppliers are invited to submit expressions of interest by midday on 7 August 2026.

Planning Information

This Preliminary Market Engagement exercise is being undertaken to help the Authority understand the current market capability, capacity and interest in providing a fully managed maintenance, inspection, repair and compliance management service for LGV trailers used to transport mobile MRI scanners and associated equipment. The scope is expected to include planned preventative maintenance, reactive repairs, statutory inspections, LOLER compliance, HVAC/chiller maintenance, F-gas compliance, environmental monitoring, water hygiene/Legionella management, customer portal access, reporting and audit support. Interested suppliers are invited to submit an expression of interest confirming their capability and experience in delivering services of this nature. Suppliers may be asked to provide information on relevant experience, technical competence, geographic coverage, mobilisation approach, emergency response capability, digital reporting/customer portal functionality, compliance management arrangements and any perceived risks or considerations relevant to the proposed requirement. Following receipt of expressions of interest, the Authority may engage with suppliers through written clarification questions, questionnaires, supplier meetings, demonstrations, presentations or other appropriate engagement activity. Any engagement undertaken will be used to inform the Authority’s understanding of the market and may assist in refining the service specification, procurement route, contract structure, commercial model, mobilisation requirements and timescales. Participation in this engagement exercise does not guarantee participation in any future procurement process and does not constitute a call for competition or a commitment by the Authority to proceed with a procurement. Suppliers wishing to participate should submit their expression of interest by email to Ben.Evans4@wales.nhs.uk by midday on 7 August 2026. Any subsequent procurement opportunity will be advertised separately in accordance with the Authority’s procurement obligations.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-06d52b
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/071184-2026
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: UK2 - Preliminary Market Engagement Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: SME
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions: 50 - Repair and maintenance services
CPV Codes: 50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value: £102,687 £100K-£500K
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 28 Jul 20261 weeks ago
Submission Deadline: Not specified
Future Notice Date: 9 Sep 20262 months to go
Award Date: Not specified
Contract Period: 30 Nov 2026 - 29 Nov 2029 3-4 years
Recurrence: Not specified

Notice Status

Tender Status: Planning
Lots Status: Planning
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: CARDIFF & VALE UNIVERSITY HEALTH BOARD
Additional Buyers: NHS WALES SHARED SERVICES PARTNERSHIP (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: CARDIFF
Postcode: CF14 4HH
Post Town: Cardiff
Country: Wales
Major Region (ITL 1): TLL Wales
Basic Region (ITL 2): TLL5 South East Wales
Small Region (ITL 3): TLL51 Central Valleys and Bridgend
Delivery Location: TLL22 Cardiff and Vale of Glamorgan
Local Authority: Rhondda Cynon Taf
Electoral Ward: Taff's Well
Westminster Constituency: Cardiff North

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/071184-2026
28th July 2026 - Preliminary market engagement notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

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JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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