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OS Promotional Merchandise Services

Ordnance Survey

This public procurement record has 1 release in its history.

Award

29 Jul 2026 at 10:53

UK7 - Contract Details Notice
Summary of the contracting process

Ordnance Survey Limited procured promotional merchandise services for use across its organisation. The requirement covers the sourcing, production and fulfilment of Ordnance Survey-branded promotional merchandise, including items from a pre-approved core range and bespoke products. The service is intended to centralise and govern the merchandise process, supporting brand consistency, sustainable materials, cost efficiency and alignment with the organisation’s brand strategy. It also includes a structured approval and ordering workflow. The work is delivered across the United Kingdom. This is a services opportunity for promotional merchandise suppliers, branded goods specialists, sourcing and production partners, and fulfilment providers able to manage both standardised ranges and made-to-order branded items.

The procurement has been awarded and the tender is complete. Allwag Promotions Ltd was selected as the supplier for the single lot. The award was made on 29 July 2026, and the contract was signed on the same date. The contract runs from 1 August 2026 to 31 July 2029. Its value is £90,000 excluding VAT, or £108,000 including VAT. The contract is active. Ordnance Survey used a below-threshold limited competition, rather than an open procedure. The requirement was treated as a services procurement and the published outcome records the supplier’s responsibility for delivering the promotional merchandise service across the United Kingdom.

This award provides a clear example of Ordnance Survey’s demand for a managed, organisation-wide promotional merchandise service rather than isolated product supply. A credible competitor for a future requirement would need to source and produce branded goods, fulfil orders reliably across the United Kingdom, and support both a controlled core range and bespoke items. Capability in sustainable materials, brand governance, approval workflows and centralised ordering would be important, alongside the operational capacity to manage production, stock or order coordination and delivery. The procurement also shows that Ordnance Survey has used a below-threshold limited competition route, so suppliers should be able to present a focused, compliant offer suited to a controlled competitive process.

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Notice Information

Notice Title

OS Promotional Merchandise Services

Notice Description

OS requires a need to streamline, modernise, and govern the merchandise process centrally to ensure brand consistency, sustainability, cost efficiency, and alignment with OS's strategic brand direction. This will support the transition to a more controlled and brand-led merchandise strategy, incorporating a curated range of pre-approved core items, sustainable materials, and a structured approval and ordering workflow. The scope of this contract covers the sourcing, production, and fulfilment of OS branded promotional merchandise for use across the organisation. Allwag Promotion Limited will manage and deliver the promotional merchandise from a pre-approved core range to bespoke items.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d624
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071575-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79342200 - Promotional services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£90,000 Under £100K

Notice Dates

Publication Date
29 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ordnance Survey
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO16 0AS
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Test Valley
Electoral Ward
Chilworth, Nursling & Rownhams
Westminster Constituency
Romsey and Southampton North

Supplier Information

Number of Suppliers
1
Supplier Name

Allwag Promotions Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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