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[FWKORD0034] - [A3052 Four Elms Hill - Leaky Dams/Natural Flood Management]

Devon County Council

This public procurement record has 1 release in its history.

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29 Jul 2026 at 11:22

UK7 - Contract Details Notice
Summary of the contracting process

Devon County Council commissioned construction and natural flood-management works at Four Elms Hill near Newton Poppleford, Devon. The project involves installing a series of gabion-basket leaky dams and creating a small attenuation basin in woodland at the top of the hill. The woodland lies in a steep-sided valley, with access via the farmer’s field to the south and from Back Lane. The requirement is categorised as construction work. It is a work order under the council’s Minor Engineering Works Framework 2026–2030, Lot 1. The works are intended to manage surface water and reduce flood risk through small-scale engineering and landscape interventions. The buyer is Devon County Council, based in Exeter, and the delivery site is the woodland at Four Elms Hill.

This procurement has been completed and awarded following a selective, below-threshold award under a framework, using a direct award procedure. The work order was signed on 29 July 2026 and awarded to E&JW Glendinning Ltd. The contract period runs from 7 August to 25 September 2026. The contract is worth £25,064.31 excluding VAT, or £30,077.17 including VAT. The tender had one completed lot. Under the framework process, the highest-ranked supplier providing a compliant response was selected where more than one supplier confirmed availability. The requirement was handled through a competitive framework event, with compliance of the signed work order and supplier ranking determining the outcome. The contract is active and below the applicable threshold.

This award indicates demand from Devon County Council for contractors able to deliver minor civil engineering and natural flood-management schemes in challenging rural and woodland settings. A credible competitor would need practical experience installing gabion structures, leaky dams and small attenuation features, together with the ability to work safely in steep-sided terrain and manage access through agricultural land and narrow local routes. Relevant capability includes interpreting site information, scope documents and bills of quantities, producing accurate work-order pricing, and completing council framework documentation in a compliant form. Suppliers should also be able to coordinate short-duration works, protect the surrounding woodland and water environment, and demonstrate reliable site management, construction quality and health-and-safety controls for similar council requirements.

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Notice Information

Notice Title

[FWKORD0034] - [A3052 Four Elms Hill - Leaky Dams/Natural Flood Management]

Notice Description

[FWKORD0034] - [A3052 Four Elms Hill - Leaky Dams/Natural Flood Management] Devon County Council (DCC) intends to procure a Work Order under its Minor Engineering Works Framework 2026-2030 under Lot 1 using the direct award procedure, in accordance with Section 9 of the Framework Information (Volume 2). The proposed project relates to: The installation of a series of gabion basket leaky dams and the creation of a small attenuation basin within woodland at the top of Four Elms Hill, Newton Poppleford, are proposed. The woodland can be located using What3Words: ruby.target.stale or Ordnance Survey grid reference SY 09839 89637. Access is via the farmer's field to the south and from Back Lane. The woodland forms a steep-sided valley in which the dams will be installed. The proposed Contract Award Date is 23/07/2026 The proposed Contract Date is 07/08/2026 The starting date, access dates, and completion date are defined within the Work Order Form. Available Documentation The following Work Order documentation is available within the Attachments section on ProContract: * Draft Work Order Form * Additional Scope * Site Information The following Work Order information is available via the Messaging Facility on ProContract: * Bill of Quantities (which details your Assessment Price and your direct award ranking) Under the direct award procedure, Rogue Items are treated as compensation events following formation of the Work Order. Pricing for Rogue Items is therefore not required at this stage. Acceptance of the Work Order If your organisation is able to undertake this Work Order, you are required to submit the following via ProContract by the Response Deadline: * A signed Work Order Form, with all cyan-highlighted sections fully completed Please note that Devon County Council reserves the right to extend or shorten the Response Deadline. A similar notification has been issued to other Suppliers. In accordance with Section 9.3 of the Framework Information, where more than one Supplier confirms availability, the highest ranked Supplier submitting a compliant response by the Response Deadline will be issued with a signed Work Order and formally awarded the Contract via the Competition Event on ProContract. Suppliers submitting a response by the Response Deadline but who are not the highest ranked may be notified accordingly. Contract award details may also be published on the Find a Tender Service and/or the Contracts Register on the Supplying the South West portal. Clarifications Any queries relating to the Work Order documentation must be submitted via ProContract as early as possible and no later than midday 20/07/2026 before the Response Deadline. In line with the principles of equal treatment and transparency, any clarification responses issued by the Client's Representative will be shared with all invited Suppliers. Non-Submission If your organisation does not intend to submit a response, please formally opt out via ProContract and provide the reason for your decision. We look forward to receiving your response. Kind regards, Devon County Council

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d637
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071602-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Below threshold - award under framework
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45000000 - Construction work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£25,064 Under £100K

Notice Dates

Publication Date
29 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Aug 2026 - 25 Sep 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Devon County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX2 4QD
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
Exeter
Electoral Ward
Newtown and St Leonard's
Westminster Constituency
Exeter

Supplier Information

Number of Suppliers
1
Supplier Name

E & J W Glendinning Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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