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Fully Maintained Vehicle Fleet and Fleet Management Service

North Cumbria Integrated Care NHS Foundation Trust

This public procurement record has 2 releases in its history.

Tender

01 Sep 2026 at 15:15

UK4 - Tender Notice
Planning

29 Jul 2026 at 12:57

UK3 - Planned Procurement Notice
Summary of the contracting process

North Cumbria Integrated Care NHS Foundation Trust is procuring a fully maintained vehicle fleet and fleet management service for operational and clinical services across Cumbria and Lancashire. The requirement covers supplying, maintaining, servicing, repairing and replacing a mixed fleet, with breakdown recovery and replacement vehicles. It also includes telematics and fleet management. Vehicles include light commercial vehicles, specialist transport vehicles and Luton box vehicles with bespoke modifications. This is primarily a vehicle fleet management, maintenance and support service, with associated motor vehicle supply. The work will support NHS operations across Cumbria and Lancashire, including the Trust’s services and transport needs across the area.

The procurement has reached tender: the Trust invited offers through an open procedure. There is one lot. Tenders and associated documents must be submitted electronically through the Atamis e-tendering portal, with submissions in English. The deadline for enquiries was 21 September 2026 at 17:00, and tenders were due by 2 October 2026 at 15:00. The award decision was due by 12 November 2026. The contract is valued at £500,000 excluding VAT, or £600,000 including VAT. It is scheduled to run from 1 March 2027 to 28 February 2030, with a possible one-year extension to 28 February 2032. Evaluation is based on quality at 55%, cost at 35% and social value at 10%.

This opportunity suits vehicle fleet operators, commercial vehicle suppliers, fleet management companies and automotive maintenance providers able to deliver an end-to-end service. Bidders need capability across vehicle supply, servicing, repairs, replacement provision, breakdown recovery and fleet administration. Experience supporting mixed fleets is relevant, particularly light commercial vehicles, specialist transport vehicles and Luton box vehicles with bespoke modifications. Providers should also be able to deliver vehicle telematics and use fleet data to support operational management. The requirement is suitable for small and medium-sized enterprises and voluntary, community or social enterprises. It will favour suppliers with sufficient operational coverage across Cumbria and Lancashire, responsive recovery arrangements and the capacity to support clinical and operational NHS services.

How relevant is this notice?

Notice Information

Notice Title

Fully Maintained Vehicle Fleet and Fleet Management Service

Notice Description

North Cumbria Integrated Care NHS Foundation Trust requires a fully maintained vehicle fleet solution to support operational and clinical services across Cumbria and Lancashire. The contract includes the supply, maintenance, servicing, repair and replacement of a mixed fleet of vehicles, together with breakdown recovery, replacement vehicle provision, telematics and fleet management services. The fleet includes light commercial vehicles, specialist transport vehicles and Luton box vehicles with bespoke modifications.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d663
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082762-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

34100000 - Motor vehicles

34136000 - Vans

50111000 - Fleet management, repair and maintenance services

50118300 - Breakdown and recovery services for buses

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 20261 weeks ago
Submission Deadline
2 Oct 20263 weeks to go
Future Notice Date
24 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
2029-08-20

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Cumbria Integrated Care NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARLISLE
Postcode
CA2 7HY
Postcode Area
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLD1 Cumbria
Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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