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Fully Maintained Vehicle Fleet and Fleet Management Service

North Cumbria Integrated Care NHS Foundation Trust

This public procurement record has 3 releases in its history.

TenderUpdate

30 Sep 2026 at 16:03

UK4 - Tender Notice
Tender

01 Sep 2026 at 15:15

UK4 - Tender Notice
Planning

29 Jul 2026 at 12:57

UK3 - Planned Procurement Notice
Summary of the contracting process

North Cumbria Integrated Care NHS Foundation Trust is procuring a fully maintained vehicle fleet and fleet management service to support its operational and clinical services across Cumbria and Lancashire. The requirement combines the supply and management of a mixed fleet, including light commercial vehicles, specialist transport vehicles and Luton box vehicles with bespoke modifications. Services include vehicle maintenance, servicing, repairs and replacement, as well as breakdown recovery, replacement vehicles, telematics and fleet management. This is a combined vehicle supply and ongoing fleet-support requirement, suited to providers able to manage vehicles and deliver associated operational services across the two counties.

The buyer invited tenders through an open procedure. The enquiry deadline was 21 September 2026 at 17:00, and the tender submission deadline was 9 October 2026 at 15:00, following an amendment to the deadline. The estimated value is £500,000 excluding VAT (£600,000 including VAT). The contract is scheduled to run from 1 March 2027 to 28 February 2030, with a one-year extension option and a stated maximum end date of 28 February 2032. Quality carries 55% of the evaluation, cost 35% and social value 10%. The requirement is one lot; the award decision was scheduled by 12 November 2026.

The opportunity suits suppliers able to provide and support a mixed vehicle fleet for clinical and operational use, including light commercial vehicles, specialist transport vehicles and bespoke-modified Luton box vehicles. Competitors need to cover the full service chain: fleet supply and management, planned servicing and maintenance, repairs, vehicle replacement, breakdown recovery and telematics. The work spans Cumbria and Lancashire, so bidders should be equipped to provide dependable coverage across both counties and to arrange replacement vehicles when required. The range of vehicle types and support services favours providers with fleet-management capability and the resources to coordinate vehicle availability, maintenance and recovery. Small and medium-sized businesses and voluntary, community and social enterprises are identified as suitable to compete.

How relevant is this notice?

Notice Information

Notice Title

Fully Maintained Vehicle Fleet and Fleet Management Service

Notice Description

North Cumbria Integrated Care NHS Foundation Trust requires a fully maintained vehicle fleet solution to support operational and clinical services across Cumbria and Lancashire. The contract includes the supply, maintenance, servicing, repair and replacement of a mixed fleet of vehicles, together with breakdown recovery, replacement vehicle provision, telematics and fleet management services. The fleet includes light commercial vehicles, specialist transport vehicles and Luton box vehicles with bespoke modifications.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d663
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092533-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

34100000 - Motor vehicles

34136000 - Vans

50111000 - Fleet management, repair and maintenance services

50118300 - Breakdown and recovery services for buses

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20261 weeks ago
Submission Deadline
9 Oct 2026Expired
Future Notice Date
24 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
2029-08-20

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Cumbria Integrated Care NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARLISLE
Postcode
CA2 7HY
Postcode Area
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLD1 Cumbria
Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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