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Senedd Business Management System

Senedd Cymru / Welsh Parliament

This public procurement record has 1 release in its history.

Planning

29 Jul 2026 at 15:46

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Senedd Cymru / Welsh Parliament is exploring a fully bilingual business management system for its business and corporate meeting activities. The expected service covers supplying, implementing, supporting and developing a replacement for the current system, which manages agendas, papers, meeting outcomes, archives, Member Management, Issue Management and Cross-Party Groups. The system must support formal committee and corporate meetings, historical information, public and private content, mobile applications, websites, open data and integrations with broadcasting, official records and other internal services through APIs. It is a business-critical, public-facing platform used by Members, staff, advisers, office holders and the people of Wales. Delivery is for the Welsh Parliament in Cardiff and across its digital services.

This procurement is at the planning stage and is currently preliminary market engagement, not a formal invitation to tender. The buyer expects to publish a further notice on 19 November 2026. Interested suppliers are invited to complete a voluntary questionnaire for research and procurement planning; responses are expected by 13 August 2026. The anticipated single contract is for services, with an indicative term from 3 March 2027 to 2 March 2032 and a possible extension to 2 March 2037. The estimated value is £1,000,000 excluding VAT, or £1,200,000 including VAT. The procurement is above threshold. The future solution must provide Welsh and English with full parity across interfaces, content and functionality.

This will suit suppliers of business management, meeting management or public-sector information systems that can deliver a complex, business-critical platform and manage replacement of an established system. Relevant strengths include implementation, data migration, ongoing support and development, API-led integration, mobile and web delivery, open-data publication, secure access and interoperability with broadcasting, official records and corporate systems. Suppliers should be able to handle extensive historical meeting information and multiple user groups, including public and private audiences. Proven bilingual delivery in Welsh and English is particularly relevant, with equivalent capability across the whole system. Suppliers without current Welsh-language provision would need to demonstrate robust multilingual solutions capable of achieving full parity.

How relevant is this notice?

Notice Information

Notice Title

Senedd Business Management System

Notice Description

The Welsh Parliament (Senedd Cymru) is undertaking preliminary market engagement to inform the potential future procurement of a fully bilingual (English and Welsh) business management system. The potential contract will consist of the supply, implementation and ongoing support & development of the system. The Senedd's current Business Management System (SBMS), delivered using Civica's Modern.gov platform, underpins the day-to-day management of all Senedd Business and a wide range of corporate meetings. It provides a central repository for meeting-related information, including agendas, papers and outcomes, and acts as a long-term archive. The system is tightly integrated with the Senedd's wider digital ecosystem, including the public website and Senedd TV, and acts as a core data source for multiple internal and public-facing services. SBMS is a high-profile system that plays a key role in managing information and making it publicly and privately available. It is a system used by Members and their staff, Commission staff, Independent Advisors and independent office holders (Remuneration Board, Standards Commissioner) and the people of Wales. As a public-facing system that interacts with a number of other Senedd systems, this is deemed a business-critical system. Our use of SBMS is more than simply Meeting Management, as our current technical solution is also used for Member Management, Issue Management, Management of Cross-Party Groups. Any future solution must as a minimum replicate current capabilities while enabling future enhancement. The current system has been in place since 2011 and supports both corporate meetings and formal Senedd Committee meetings. It also holds historical meeting data dating back to 1999, which would need to be migrated to any replacement solution. For certain data types, SBMS provides a primary data source for multiple other technical solutions via API connections. These include systems supporting functions such as broadcasting, official records, and internal business management, helping to ensure consistency and interoperability across the wider Senedd system landscape. The existing system serves content to users through multiple channels: * Private content is delivered via intranet pages, secure extranet services for external stakeholders, and a Windows, Android, and iOS application that supports user interaction such as personal annotation. * System-to-system integration is supported through multiple API endpoints, enabling connectivity with other internal systems and supporting the publication of Open Data to the public. * Public content is delivered through website pages that support custom branding, enabling them to integrate seamlessly with and form part of the Senedd's wider web presence. In some cases, these pages are 'hybrid', drawing on data from SBMS while being rendered externally to align with corporate branding, meaning the integration is not visible to end users. As part of this early-stage activity, we are inviting interested suppliers to submit a short questionnaire designed to help us understand current market capability, delivery models, and potential approaches to service provision. The information gathered through this engagement will support the Welsh Parliament in shaping any subsequent procurement strategy. Participation is voluntary, and responses will be used for research and planning purposes only. Completion of the questionnaire does not form part of any formal procurement process, nor does it create any obligation or advantage in any future tender. Suppliers with relevant experience in delivering multilingual solutions are encouraged to take part. The solution must support Welsh and English with full parity across all system components, including user interfaces, content, and system functionality. Where suppliers do not currently provide Welsh and English capability, they must demonstrate proven multilingual solutions that can deliver equivalent, robust bilingual support. Your insights will help ensure that any future approach is well-informed, proportionate, and aligned with best practice. Responses must be submitted to Helena Grant at helena.grant@senedd.wales by Thursday 13th August 2026. We appreciate your time and contribution to this engagement exercise and look forward to hearing from you.

Planning Information

As part of this early-stage activity, we are inviting interested suppliers to submit a short questionnaire designed to help us understand current market capability, delivery models, and potential approaches to service provision. The information gathered through this engagement will support the Welsh Parliament in shaping any subsequent procurement strategy. Participation is voluntary, and responses will be used for research and planning purposes only. Completion of the questionnaire does not form part of any formal procurement process, nor does it create any obligation or advantage in any future tender. Suppliers with relevant experience in delivering multilingual solutions are encouraged to take part. The solution must support Welsh and English with full parity across all system components, including user interfaces, content, and system functionality. Where suppliers do not currently provide Welsh and English capability, they must demonstrate proven multilingual solutions that can deliver equivalent, robust bilingual support. Your insights will help ensure that any future approach is well-informed, proportionate, and aligned with best practice. Responses must be submitted to Helena Grant at helena.grant@senedd.wales by Thursday 13th August 2026. We appreciate your time and contribution to this engagement exercise and look forward to hearing from you.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d6d1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071834-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
19 Nov 20262 months to go
Award Date
Not specified
Contract Period
3 Mar 2027 - 2 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Senedd Cymru / Welsh Parliament
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF99 1SN
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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