ESC GPN and GPS Boiler Replacement Project - EOI / Participation Stage

{
    "tag": [
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    "id": "ocds-h6vhtk-06d6d9-2026-07-29T16:17:31+01:00",
    "date": "2026-07-29T16:17:31+01:00",
    "ocid": "ocds-h6vhtk-06d6d9",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-UKPRN-10002130",
            "name": "East Surrey College",
            "identifier": {
                "scheme": "GB-UKPRN",
                "id": "10002130"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PJHC-5126-YVTT"
                }
            ],
            "address": {
                "streetAddress": "Gatton Point, London Road, Redhill RH1 2JX",
                "locality": "REDHILL",
                "postalCode": "RH1 2JX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ26"
            },
            "contactPoint": {
                "email": "tenders@esc.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-UKPRN-10002130",
        "name": "East Surrey College"
    },
    "tender": {
        "id": "ocds-h6vhtk-06d6d9",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "ESC GPN and GPS Boiler Replacement Project - EOI / Participation Stage",
        "description": "Orbital South Colleges / East Surrey College is seeking expressions of interest from suitably experienced contractors for the replacement, upgrade or improvement of the existing boiler plant serving the Gatton Point North and Gatton Point South sites at East Surrey College. This is a below-threshold competitive works procurement. This first stage is an EOI / participation shortlisting stage only. Full pricing, detailed technical proposals, detailed design drawings and site-specific RAMS are not required at this stage. The purpose of this stage is to assess supplier suitability to be invited to the formal tender stage.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44621200",
                        "description": "Boilers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45331000",
                        "description": "Heating, ventilation and air-conditioning installation work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 400000,
            "amount": 320000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "works",
        "aboveThreshold": false,
        "submissionMethodDetails": "This notice relates to the EOI / participation shortlisting stage only. Participation responses must be submitted by email to tenders@esc.ac.uk by Monday 10 August 2026 at 12:00 noon. Clarification questions must be submitted by email to tenders@esc.ac.uk by Wednesday 5 August 2026 at 12:00 noon. The College is not using an external e-tendering portal for this below-threshold procurement. Submissions must be made to the College tender mailbox stated above. Full pricing, detailed technical proposals, detailed design drawings and site-specific RAMS are not required at this stage. Suppliers should submit their participation response in accordance with the EOI / Participation Stage Shortlisting Document. Late, incomplete or non-compliant responses may not be considered.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed"
        },
        "tenderPeriod": {
            "endDate": "2026-08-10T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-08-05T17:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 400000,
                    "amount": 320000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Participation responses will be assessed in accordance with the EOI / Participation Stage Shortlisting Document. Suppliers must demonstrate that they are suitable to be invited to the formal tender stage. The participation stage is not a pricing exercise and suppliers are not required to submit full pricing, detailed design drawings or site-specific RAMS at this stage. The College will assess participation responses against the following requirements: 1. Legal standing and exclusion declarations Supplier to confirm that it is legally able to contract with the College and is not aware of any relevant exclusion, insolvency, fraud, tax, misconduct or other serious issue that would make it unsuitable for the works. 2. Insurance confirmation Supplier to confirm that it holds, or can evidence before appointment, suitable Public Liability, Employers' Liability, Contractors All Risks and Professional Indemnity insurance where design responsibility applies. 3. Financial capacity Supplier to confirm that it has financial capacity proportionate to the estimated contract value and can support the delivery of the works. 4. Relevant boiler / heating plant experience Supplier to provide 2 to 3 relevant examples of commercial boiler replacement, heating plant upgrades, live-site works, education, public sector or similar occupied environment projects. 5. Technical capability to deliver the scope Supplier to demonstrate capability to survey, design / coordinate, install, commission and certify boiler replacement or upgrade works, including mechanical works, commercial gas, flues, controls interfaces, water treatment and handover. 6. Survey and condition-led approach Supplier to explain how it would assess the existing boiler plant, pipework, valves, flues, gauges, controls interfaces and associated ancillaries to identify what should be replaced, upgraded, retained or clarified at tender stage. 7. Sustainability, efficiency and lifecycle value Supplier to explain how it would consider the most sustainable, efficient and value-for-money solution, including replacement, partial replacement, upgrade, maintainability, spares, controls compatibility and warranty. 8. Resource and programme capacity Supplier to confirm that it has the management, supervision, engineer resource, specialist support and supply-chain capacity to participate in the formal tender and deliver the required programme if appointed. 9. Live college environment, access and phasing constraints Supplier to provide evidence of experience working in occupied education, public sector or similar live environments, including access control, logistics, shutdown planning, safeguarding awareness, permits and disruption management. 10. Health and safety / CDM competence Supplier to confirm suitable health and safety arrangements, CDM competence, RAMS capability, site supervision, commercial gas safety competence and contractor management procedures. 11. Tender commitment confirmation Supplier to confirm that it can actively participate in the formal tender stage, attend the site visit, submit a compliant tender through the College's standalone procurement process and meet the tender deadlines. 12. References Supplier to provide two recent client referees for relevant boiler replacement, heating plant, occupied building, education or public sector works. The College intends to shortlist approximately 4 to 6 suppliers to the formal tender stage, subject to the number and quality of compliant participation responses received. If fewer than 4 suitable responses are received, the College may proceed with fewer suppliers, extend the participation stage, amend the procurement timetable or take another appropriate procurement decision in accordance with its governance and audit requirements. Suppliers may be rejected at participation stage if their response is late, incomplete, non-compliant, fails a pass/fail requirement, or does not demonstrate sufficient capability for the nature, value, complexity and programme of the works. Suppliers invited to the formal tender stage will be assessed separately using the published formal tender evaluation criteria."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-05T00:00:00+01:00",
                    "endDate": "2027-01-31T23:59:59Z"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract may include options for the College to instruct additional related works identified through the site survey, tender process or delivery phase, where these are necessary or beneficial to complete the boiler replacement / upgrade works. Options may include, but are not limited to, associated pipework modifications, valves, gauges, strainers, insulation, flues, pumps, controls / BEMS interface works, water treatment, commissioning-related works, lifecycle / maintainability improvements and other directly related plantroom works."
                },
                "awardCriteria": {
                    "description": "This notice relates to an EOI / participation shortlisting stage for a below-threshold competitive works procurement. At this stage, suppliers will be assessed against the participation criteria set out in the EOI / Participation Stage Shortlisting Document. The participation stage is not a pricing exercise and full tender pricing is not required at this stage. The College will assess participation responses using the pass/fail and scored shortlisting criteria stated in the EOI / Participation Stage Shortlisting Document. These criteria cover supplier suitability, relevant boiler / heating plant experience, technical capability, survey approach, sustainability and lifecycle value, resource and programme capacity, live college environment experience, health and safety / CDM competence, tender commitment and references. Following the participation stage, the College intends to shortlist suitable suppliers to the formal tender stage. Suppliers invited to the formal tender stage will be assessed separately using the formal tender evaluation criteria issued with the tender documents. The formal tender assessment is expected to consider both cost and quality."
                }
            }
        ],
        "documents": [
            {
                "id": "A-19868",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-19868",
                "format": "application/pdf"
            },
            {
                "id": "071856-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/071856-2026",
                "datePublished": "2026-07-29T16:17:31+01:00",
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    "language": "en"
}