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SWAST-5134-F Fuel Management System

South Western Ambulance Service NHS Foundation Trust

This public procurement record has 1 release in its history.

Tender

29 Jul 2026 at 16:17

UK4 - Tender Notice
Summary of the contracting process

South Western Ambulance Service NHS Foundation Trust is procuring a fuel management system for premises across its estate, combining fuel management equipment with management software functionality. The requirement covers fuel pumps, parts of fuel pumps, and associated software and information systems. The appointed provider will supply and support the system across Trust premises, helping manage fuel infrastructure and related information digitally. This is primarily a goods procurement, with an integrated technology and equipment requirement. The buying organisation is based in Exeter and the work is for premises across the South Western Ambulance Service NHS Foundation Trust estate. The opportunity is suited to suppliers able to provide both the physical fuel-management infrastructure and the software capability needed to operate and manage it as a single solution.

The procurement has reached tender: the Trust invited offers through an above-threshold open procedure under the Procurement Act 2023. Enquiries were due by 26 August 2026 at 12:00, and tender submissions by 2 September 2026 at 12:00. Responses may be submitted electronically in English. The award decision was due by 19 October 2026 at 23:59. The contract is scheduled to run from 1 November 2026 to 31 October 2032, with an option to extend by up to four years, to 31 October 2036. The maximum estimated value is £150,000 including VAT (£125,000 excluding VAT). There is one lot. Evaluation is weighted 50% technical quality, 10% social value and 40% commercial cost. The contract includes an extension option.

This opportunity suits a qualified and experienced provider with the capability to deliver a complete fuel management solution rather than software or equipment in isolation. Relevant suppliers are likely to have experience supplying, installing or managing fuel pumps and associated components, together with management software and information systems that support operational control across multiple premises. The requirement is suitable for small and medium-sized enterprises and voluntary, community or social enterprises, so smaller organisations may compete where they can demonstrate the required technical delivery capability and service capacity. A strong offer will need to perform well on technical quality, while also addressing social value and commercial cost. Suppliers should be able to coordinate physical infrastructure and software delivery across the Trust estate and support the solution over the initial contract period and potential extension.

How relevant is this notice?

Notice Information

Notice Title

SWAST-5134-F Fuel Management System

Notice Description

The South Western Ambulance Service NHS Foundation Trust is issuing this Invitation to Tender (ITT) to appoint a suitably qualified and experienced provider to deliver a Fuel Management System to premises across the Trust estate and management software functionality. This procurement is being conducted as a above-threshold Open Procedure in accordance with the Procurement Act 2023. The contract is anticipated to commence on 1 November 2026 for an initial period of six years, with the option to extend for up to a further four years at the Trust's discretion, giving a maximum contract term of 10 years. The estimated maximum contract value, including all extension options, is PS150,000 including VAT. Interested suppliers should review the procurement documents available via the Trust's e-tendering portal and submit their tender response in accordance with the published procurement timetable.

Lot Information

Lot 1

Options: Extension Period

Renewal: Up to further Four (4) Years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d6da
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071857-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

48 - Software package and information systems

CPV Codes

42122180 - Fuel pumps

42124211 - Parts of fuel pumps

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£125,000 £100K-£500K
Lots Value
£125,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20262 months ago
Submission Deadline
2 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Western Ambulance Service NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX2 7HY
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
Exeter
Electoral Ward
St Loyes
Westminster Constituency
Exmouth and Exeter East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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